Accounting Coordinator

The Community Charter is seeking an Accounting Coordinator for the 24-25 SY

Reporting Relationship

The Accounting Coordinator reports to the Comptroller.

Essential Duties and Responsibilities

Key Responsibilities & Outcomes

• Financial Record Keeping:

• Maintain accurate and up-to-date financial records using accounting software.

• Record and reconcile financial transactions, including bank reconciliations, accounts payable and receivable, payroll allocations, and general ledger entries.

• Generate financial reports as required by the Comptroller and other stakeholders.

• Review general ledger accounts monthly to ensure proper allocation of expenditures.

• Preparation and completion of close out of fiscal year annually

• Budgetary Support:

• Assist in the preparation and monitoring of annual budgets in collaboration with the Comptroller and relevant department heads.

• Track budget expenditures and ensure compliance with budgetary guidelines.

• Provide support in forecasting and financial planning activities.

• Accounts Payable and Receivable:

• Process invoices, purchase orders, and reimbursements in a timely manner.

• Coordinate with vendors and stakeholders to resolve billing discrepancies.

• Prepares annual 1099's for vendors

• Prepare reports and bill lists for monthly Finance and Facilities Committee meeting

• Ensure required vendor documentation is maintained

• Monitor accounts receivable and follow up on outstanding payments.

• Payroll Administration:

• Assist in processing payroll, including calculating wages.

• Ensure compliance with federal and state payroll regulations.

• Address employee inquiries related to payroll.

• Prepares and reviews annual W2's.

• Prepare monthly Payroll Summary for Finance and Facilities Committee meeting

• Prepare and submit TPAF/FICA monthly reimbursement

• Prepare Pension quarterly reports

• Submit monthly pension payments

• Audit and Compliance:

• Assist in the preparation for annual CAFR.

• Maintain documentation and records to ensure compliance with regulatory requirements.

• Implement internal controls to safeguard financial assets and mitigate risks.

• Support with collection of Financial Disclosure

• Financial Analysis:

• Conduct variance analysis and identify trends to support decision-making processes.

• Provide insights and recommendations to improve financial performance and operational efficiency.

• Cross-Functional Collaboration:

• Collaborate with other departments, including administration, human resources, and academic teams, to support financial initiatives and resolve issues.

• Serve as a resource for staff regarding financial policies and procedures

• Performs other duties assigned by the Comptroller.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.

• Previous experience in accounting or finance roles, preferably in an educational or nonprofit setting.

• Proficiency in CDK accounting software and Microsoft Office Suite, particularly Excel.

• Strong analytical and problem-solving skills.

• Excellent attention to detail and organizational abilities.

• Effective communication skills, both written and verbal.

• Maintains confidentiality of sensitive information.

• Ability to work independently and collaboratively in a fast-paced environment.

• Familiarity with GAAP (Generally Accepted Accounting Principles) and regulatory compliance requirements.

Compensation & Benefits

In addition to a competitive salary, CCSP offers a full comprehensive benefits plan.

The Community Charter School of Paterson is an equal-opportunity employer.