Reporting to the Controller or designated manager, support the Accounting Department by processing all vendor invoices in accordance with corporate guidelines and within the required time frame. Perform all duties assigned by the Controller or designated manager. Must know, practice and ensure that company policies and procedures and state or federal laws are followed at all times.
Responsibilities and Duties:
Provide prompt and courteous service: both on the phone and in person.
A. Demonstrate friendliness and proper phone etiquette with every customer.
B. Maintain a professional appearance and work area consistent with the Handbook.
Make sure customers receive prompt, efficient and courteous attention for all contacts and transactions.
Be familiar with procedures for handling all aspects of customer complaints or disputes.
Resolve any customer complaints in a friendly, courteous manner. Advise the Controller or designated manager of all serious complaints or incidences.
Process invoices for payment including account coding and review; print checks and mail to vendors and file paid invoices; research and answer any questions vendors may have. Run required accounting reports when due; reconcile inter-company accounts; record journal entries; prepare 1099's.
May close out Dealer Floor Plans and interface with finance companies and customers.
Maintain vendor databases and generate reports for the Controller or designated manager as requested.
Manage all controllable expenses and cost items affecting profitability of the accounting function; coordinate ordering of supplies and forms with the Office Manager.
Practice and promote teamwork at all times. Set a good personal example of attitude and performance.
Ensure proper follow-through on directives, bulletins and schedules from the Controller, designated manager or other auction and corporate sources.
Maintain a good flow of communication with the Accounting Department and other auction personnel.
Monitor all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance and safety. Advise Facilities of all breakdown and maintenance needs immediately.
Make sure all area conditions do not threaten employee or customer safety. Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. Report all incidents immediately.
Account for and identify all keys, codes or other safety or security information assigned.
The physical activity requirements of the position are Sedentary to Light Physical Work.
Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions.
Constant stooping, reaching, walking, fingering, grasping, talking, hearing, repetitive motion
Potential climbing, balancing, kneeling, crouching, pushing, pulling, lifting, feeling
Physical Working Condition:
This position is subject to inside environmental working conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with automobile operations and emissions.
KAR Auction Services