Accounting Clerk III

DEPARTMENT:   Finance

TYPICAL WORK SHIFT/SCHEDULE:   Days, Monday thru Friday

STARTING SALARY RANGE:   $22.98 to $26.70.  Top of pay scale is $30.92

APPLICATION INSTRUCTIONS:

Open until filled.

A City Application is required. Applications may be completed online at www.concordnh.gov.  For more information on applying, please call the Human Resources Department at (603) 225-8535 (voice) or TTY at 800-735-2964 or 7-1-1.

Come work for the City of Concord where in addition to enhancing your office support skills in customer service, accounting and payroll, you are giving back to the community and there is room for growth.  Medical benefits start the first of the month after 30 days and deductibles are as low as $500 per person with the employee paying as little as 10% of the premium. Plus a very competitive total compensation package.

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Job Summary:  ACCOUNTING CLERK III - FISCAL TECHNICIAN III

Works independently performing work of moderate difficulty processing accounting, payroll, and other financial transactions; processes accounts payables and/or receivables; processes and tracks purchase orders; monitors and tracks budget expenditures; balances receipts, reconciles accounts, and prepares routine financial reports.

(All responsibilities may not be performed by all incumbents.)

Enters vendor numbers and prepares and posts invoices; reconciles accounts to appropriate reports; verifies financial reports from the bank.

Maintains and monitors accounts and financial statements.

Makes journal entries and performs other routine bookkeeping duties; keeps computer data updated from time sheets, invoices, requisitions, change orders, and journal entries.

Processes disbursements.

Processes and tracks documents in order to ensure the appropriate completion of transactions.

Responds to inquiries and assists others in problem resolution; answers the phone; takes messages; opens mail and forwards to appropriate departments.

Processes all outgoing mail for City Hall Departments.  May require vehicle for Post Office trips.

Prepares requisitions, purchase orders, or time sheets for processing; verifies purchase orders to requisition and payment vouchers to assure accuracy; contacts vendor if order received is incorrect pricing or item.

Gathers and summarizes financial information in order to prepare reports and provide information for budget preparation or monitoring.

Sets up and maintains alphabetic and numeric files so that documents can be filed and retrieved in an orderly fashion.

Maintains specialized funds and billing data on a monthly basis.

Receives orders; verifies for accuracy; maintains accurate inventory of office supplies, printed supplies, etc.

Assists with other office functions on an as-needed basis, including filing, making copies, etc.

Types and formats letters, memos, charts, forms, reports, and other documents.

Answers telephones and interacts with the general public to respond to questions, receive requests, address complaints, and resolve problems.

Performs other related duties as assignedMINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

High school diploma or GED; and,

Two to three years of related accounting/clerical experience; or

Any combination of education, training and experience which provides the required knowledge, skills and abilities required for the job.

Licenses and Certifications:

NoneMATERIAL AND EQUIPMENT USED:

Personal Computer and/or Terminal                                                                

Calculator

Multi-line Telephone                                                              

Facsimile Machine                            

Photocopier              

Various Codes, Ordinances, Manuals, and Handbooks

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

Basic mathematical computations, including adding, subtracting, multiplying, and dividing.

Basic bookkeeping procedures.

General office policies and procedures.

Computer software programs including Access, Excel, and Word.

Skill in:

Performing basic mathematical computations, such as adding, subtracting, multiplying, and   dividing.

Applying basic bookkeeping procedures to financial operations.

Compiling and organizing information for report preparation.

Communicating effectively, orally and in writing.

Dealing courteously and diplomatically with the public.

Operating various office equipment.

Entering and retrieving information using a computer.

Filing documents in alphabetic or numeric order.

Mental and Physical Abilities to:

Establish and maintain effective working relationships with others.

Understand and carry out written and oral instructions.

Perform duties while typically sitting at a desk or table or while intermittently sitting,   standing, or stooping.

Occasionally lift light and heavy objects.

Working Conditions:

Work is performed in an office.