Accounting Clerk

About the Job

SUMMARY OF THE JOB:

Monitors both in-school and out-of-school accounts receivable, counsels' students that are past due, performs collection activities, and posts payments to accounts.

ESSENTIAL FUNCTIONS:

Cash Receipts/Posting Payments

• Enter all cash payments (cash, check/money order, credit card) to the student's ledger card.

• Create a daily batch sheet to include all payments received.

• Reconcile Colleague and Dynamics GP postings.

Collections

• Contacting permanent-out delinquent accounts by telephone and written communication

• Contacting active students by telephone and/or pulling them from class to maintain adequate monthly collections.

• Recommend lockouts for delinquent accounts.

Additional Duties

• Monitor credit balances on student ledgers; report to financial planning for refunding via check/ACH.

• Provide administrative supports for the Director Financial Affairs/Business Office

• All other duties, as assigned.

PROFESSIONAL/PUBLIC ACTIVITIES:

• Continuing professional development

• Attend informational webinars and potential conferences.

• Must participate in the Hallmark Character program.

KNOWLEDGE/ SKILLS/ABILITIES:

• Ability to communicate professionally and effectively.

• Ability to interact with all levels of staff & management.

• Detail oriented & problem solver with ability to multitask.

• Excellent research skills

• Proficient in MS Office, especially MS Excel

QUALIFICATIONS AND EXPERIENCE:

REQUIRED

• 5+ years' experience in business/office environment

• High School Diploma or GED

• Bilingual

PREFERRED

• Associate degree, preferably in accounting or related business field from an accredited university or college

• Working knowledge of Fair Debt Collection Practices Act & FERPA

• Familiarity with student loans and financial aid

About Hallmark University

Hallmark University is a nonprofit college offering Aviation Maintenance, Information Technology, Cyber Security, Business, and Nursing.