Accounting Clerk

Electronic Systems Virginia Beach , VA 23452

Posted 11 months ago


Reporting directly to the Controller, the Accounting Clerk assists and provides support to the controller by performing the following duties and others assigned.


  • Enter vendor bills into NetSuite and attach bills for approval

  • Coordinate dunning procedures to ensure that collection letters are sent to appropriate points of contact and confirming special payment provisions

  • Primary customer point of contact for past due accounts receivable

  • Primary vendor contact for past due accounts payable; respond to vendors with emails

  • Maintain credit card register; create employee expense report from statements

  • Manage vendor credit card charges

  • Invoice fulfilled sales orders

  • Maintain Vendor Files

  • Maintain and update record retention procedures

  • Key invoices into system from vendors and packing list from receiving department

  • Operational invoices from employees

  • Work with purchasing to ensure invoices, purchase orders, item receipts and pricing match

  • Matching processed checks with invoices and properly mail to appropriate contact

  • Monitor VRMA pending credits from vendors

  • Enter credit memos to be applied to invoices or vendor accounts

  • Create employee invoices for employee purchases

  • Monitor collection list

  • Offset credit memos to matching open invoices

  • Charge customer on cash sales invoices if credit card is on file and not charged

  • Work with BD and operations teams to maintain and update individual "Project Overview" worksheets for each WIP contract.

  • Manage employee orders

  • Maintain all payments, credit cards and cash

  • Complete credit applications for customers

  • Reconcile all bank and credit card accounts

  • Review, enter and approve expense reports

  • Set up ACH payments to vendors

  • Assist with reports for commissions

  • Apply Payments to Invoices

  • Enter Credit Card Information and take Credit Card Payments

  • Process Bank Deposits

  • Payables process checks, ACH payments, wires, Set up Bank Templates for payments

  • Enter daily activity for all bank accounts

  • Journal Entries

  • Help Controller with Monthly Reconciliation of Bank and Credit Card Accounts

  • Review Contractors expenses and process payments

  • Review employee expense reports and follow up with missing receipts


  • One-year certificate from college or technical school, six months to one-year related experience or equivalent combination of education and experience is preferred.

  • Two to four years related experience or equivalent.

  • Basic competence in duties and tasks of supervised employees.

  • Commitment to excellence and high standards.

  • Excellent written and verbal communication skills.

  • Acute attention to detail.

  • Good judgement with the ability to make timely and sound decisions

  • Working knowledge of data collection, data analysis, evaluation, and scientific method.

  • Ability to work with all levels of management.

  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

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Accounting Clerk

Electronic Systems