Reporting directly to the Controller, the Accounting Clerk assists and provides support to the controller by performing the following duties and others assigned.
Enter vendor bills into NetSuite and attach bills for approval
Coordinate dunning procedures to ensure that collection letters are sent to appropriate points of contact and confirming special payment provisions
Primary customer point of contact for past due accounts receivable
Primary vendor contact for past due accounts payable; respond to vendors with emails
Maintain credit card register; create employee expense report from statements
Manage vendor credit card charges
Invoice fulfilled sales orders
Maintain Vendor Files
Maintain and update record retention procedures
Key invoices into system from vendors and packing list from receiving department
Operational invoices from employees
Work with purchasing to ensure invoices, purchase orders, item receipts and pricing match
Matching processed checks with invoices and properly mail to appropriate contact
Monitor VRMA pending credits from vendors
Enter credit memos to be applied to invoices or vendor accounts
Create employee invoices for employee purchases
Monitor collection list
Offset credit memos to matching open invoices
Charge customer on cash sales invoices if credit card is on file and not charged
Work with BD and operations teams to maintain and update individual "Project Overview" worksheets for each WIP contract.
Manage employee orders
Maintain all payments, credit cards and cash
Complete credit applications for customers
Reconcile all bank and credit card accounts
Review, enter and approve expense reports
Set up ACH payments to vendors
Assist with reports for commissions
Apply Payments to Invoices
Enter Credit Card Information and take Credit Card Payments
Process Bank Deposits
Payables process checks, ACH payments, wires, Set up Bank Templates for payments
Enter daily activity for all bank accounts
Help Controller with Monthly Reconciliation of Bank and Credit Card Accounts
Review Contractors expenses and process payments
Review employee expense reports and follow up with missing receipts
One-year certificate from college or technical school, six months to one-year related experience or equivalent combination of education and experience is preferred.
Two to four years related experience or equivalent.
Basic competence in duties and tasks of supervised employees.
Commitment to excellence and high standards.
Excellent written and verbal communication skills.
Acute attention to detail.
Good judgement with the ability to make timely and sound decisions
Working knowledge of data collection, data analysis, evaluation, and scientific method.
Ability to work with all levels of management.
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.