Dragados Honolulu , HI 96812
Posted 4 days ago
POSITION DESCRIPTION
Organizing incoming payable invoices and logging in invoice log for tracking purposes.
Audit invoice details before prepping for upload in the system and communicate with vendor if any issues (i.e. missing po number, wrong company name, etc.)
Upload invoices with appropriate documentation to acquire appropriate approvals.
Monitor the status of invoices in process to ensure invoice flow is efficient.
Coordinate with Accounting Manager to prep invoice backup for check approvals
Maintain good communication with assigned vendors' contacts when they have concerns
Audit vendor statements monthly to ensure all invoices are in process
Provide weekly and monthly accounts payable reports, as needed
Assist with administrative duties such as:
Creating Excel spreadsheets to track subcontracts, etc.
Compiling subcontract documents in the document control system.
Entering purchase order details into ECMS system
Maintenance of project files and reports.
Work closely under the supervision of the Accounting Manager to meet project accounting needs.
Other duties and reports as needed.
REQUIREMENTS
spreadsheets that include formulas.
Dragados