Accounting Clerk

POSITION DESCRIPTION

• Organizing incoming payable invoices and logging in invoice log for tracking purposes.

• Audit invoice details before prepping for upload in the system and communicate with vendor if any issues (i.e. missing po number, wrong company name, etc.)

• Upload invoices with appropriate documentation to acquire appropriate approvals.

• Monitor the status of invoices in process to ensure invoice flow is efficient.

• Coordinate with Accounting Manager to prep invoice backup for check approvals

• Maintain good communication with assigned vendors' contacts when they have concerns

• Audit vendor statements monthly to ensure all invoices are in process

• Provide weekly and monthly accounts payable reports, as needed

• Assist with administrative duties such as:

• Creating Excel spreadsheets to track subcontracts, etc.

• Compiling subcontract documents in the document control system.

• Entering purchase order details into ECMS system

• Maintenance of project files and reports.

• Work closely under the supervision of the Accounting Manager to meet project accounting needs.

Other duties and reports as needed.

REQUIREMENTS

• 1+ years of experience in an accounting role in a professional setting is preferred • Strong organizational skills and very detail oriented. Strong typing skills. • Strong Microsoft computer skills: Word, Excel, Outlook. Strong ability to create

spreadsheets that include formulas.

• Strong customer service skills. • Ability to multi-task and work in high pressure environment. • Proactive and solution oriented. • Must demonstrate exceptional judgment, discretion, and professional courtesy. • Effective oral and written communication skills and excellent interpersonal skills.