Accounting Clerk

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Open Date 04/16/2024 Requisition Number PRN38267B Job Title Accounting Clerk Working Title Accounting Clerk Job Grade B FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday

• Friday, 8:00am to 5:00pm

VP Area President Department 02128

• Chief Safety Officer Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $13.25 to 17.90 Close Date Open Until Filled Yes Job Summary

The Accounting Clerk within the Office of the Chief Safety Officer will work at the Public Safety Building as an integral part of the finance team. We seek a dynamic and innovative individual who will be able to assist with: processing of invoices, transaction reconciliation, department deposits, fingerprint services, phone calls and emails, and other office duties as assigned. The Accounting Clerk should effectively and efficiently collaborate with their fellow team members to ensure a positive experience for external and internal customers and colleagues.

Safety is a top priority for the University of Utah. The Chief Safety Officer is the Director of Public Safety responsible for overseeing the University's Department of Public Safety, which includes the following operational divisions: University Police, Campus Security, U Health Security, Emergency Management, Emergency Communications, and the central administrative Office of the CSO.

Safety looks and feels different to each person, and the U Department of Public Safety is committed to working with the community to foster a safe environment where all individuals feel empowered and equipped to succeed in their work, education, and other business with the university.

More at publicsafety.utah.edu.

Responsibilities

Job Responsibilities:

• Performs routine transactional accounting work.

• Validates bills, and audits commercial invoices to establish compliance of terms and reconciles discrepancies which may occur.

• Prepares journal entries required for the entry of data into the general accounting system.

• Compiles financial and business transaction data from source documents for processing, and document retention.

• Produces invoices within predetermined parameters.

• Reconciles financial data and/or invoices, reports discrepancies and outliers.

• Reviews source documents for completeness and accuracy.

• May assist in receiving, greeting, and directing visitors of the Public Safety Building. May oversee visitors requiring building access.

• Provides assistance to other members of finance and administrative support team.

• Performs administrative tasks as assigned.

• Supports fingerprinting services.

• Utilize communication technology (Microsoft Teams, Office, etc.) to notify staff of visitors, vendors, and/or department updates.

• Creates and maintains files, electronic and/or physical, as assigned. (Word, Excel, Outlook, etc.)

Problem Solving

The incumbents in this position are expected to be familiar with the department's policies and procedures and are required to have a working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors.

This position requires the successful completion of a criminal background check and drug screen.

Minimum Qualifications

One year of experience performing accounting functions and preparing related reports, or equivalency (one year of education can be substituted for two years of related work experience); the ability to use standard office machines, calculators and data input terminals; and demonstrated human relation and effective communication skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Experience in an office setting. Experience with Microsoft systems (Word, Excel, Teams, etc.).

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have one or more year(s) of accounting related experience?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter

• Addendum to the University of Utah

• Veteran Only

• Call 801.581.2169 after submission

• Appropriate discharge document (such as a DD-214 - Member Copy 4)

• Veteran Only

• Call 801.581.2169