Accounting Clerk

City Of Spokane Spokane , WA 99201

Posted 2 months ago

Description

Performs varied and difficult entry-level accounting work for a variety of internal customer departments.

Examples of Work

This list is ILLUSTRATIVE only and is not a comprehensive listing of all functions and duties performed by the incumbent of this class. Duties may include, but are not limited to the following:

  • Processes accounts payable invoices or requests for reimbursement, including review for accuracy, completeness, and compliance with city policies and procedures.

  • Ensures that contract payments comply with contract terms and the City's purchasing policies.

  • Manages the timely replenishment of petty cash/imprest funds.

  • Prepares and reviews accounts receivable invoices for accuracy, completeness, and sufficiency of supporting data for billing to internal and external customers.

  • Maintains, requests, or prepares monthly reconciliations of accounts receivable data to its subsidiary ledger details.

  • Performs timely review of accounts receivable data to ensure amounts due can be collected.

  • Follows established City policy and procedure regarding the subsequent collection of any past due amounts.

  • Prepares timely and accurate cash receipting, in compliance with city cash handling policies and procedures.

  • Performs reconciliation of various accounts, to include bank reconciliations, daily cash receipts, and general ledger accounts.

  • Enters accounting documents into the financial system (journal entries, payment documents, accounts receivable invoices) in a consistent and accurate method, adhering to any stated Departmental policies and procedures.

  • Analyzes accounting data electronically, in order to identify data consistency and/or data anomalies. Such data may be used in complex calculations (e.g. determination of equipment or benefit rates) or to assist in the development of fiscal budgets, or to evaluate various scenarios.

  • Maintains general and subsidiary records according to established account classifications and prepares periodic reports from these records.

  • Prepares or reviews payrolls and time sheets for accuracy and completeness.

  • Maintains a variety of files and records in accordance with the City's records retention policies.

  • Prepares and maintains spreadsheets, subsidiary ledgers, and other data for cost accounting, grant draws, loans, and other analysis.

  • Follows the policies and procedures of the Office of Grants Management.

  • Maintains familiarity with grantor requirements in order to ensure that any accounting transactions affecting grants are properly recorded and are in compliance with grant requirements.

  • Provides ad hoc financial reporting and assistance with accounting functions to the senior-level accounting staff.

  • Performs periodic or annual inventories of city property, some of which may include traveling offsite to remote locations or working in extreme weather/site conditions.

  • Performs related work and tasks as required.

Minimum Qualifications

Open Entry Requirements:

(Applicants must meet either the "Education Only" or the "Education and Experience" requirements when they apply.)

  • Education Only: Completion of a two-year (AA) college degree in accounting; or

  • Education and Experience: One year of work experience as an accounting clerk or full-charge bookkeeper, and completion of all accounting courses required for a two-year college degree in accounting.

Examination Details

You need to meet the minimum qualifications and pass the examination for this position to be eligible for hire. The examination will consist of a written test, weighted at 100%.

Upon request, at time of application, the City will provide alternative accessible tests to individuals with disabilities that impair manual, sensory or speaking skills needed to take the test, unless the test is intended to measure those skills.

Written Test Details:

Written testing will be conducted in the Civil Service Test Room (4th floor, City Hall) during the week of July 29, 2019. Standard start times are 9 a.m. or 1 p.m. The approximate duration of the test is 2.5 hours.

Self-schedule written test date and time: Upon passing the minimum qualification review, you will receive an e-mail with complete instructions to self-schedule your test session. Multiple sessions may be made available depending on the number of applicants and are filled on a first come, first served basis.

The written test may include such subjects as:

Accounting Methods and Practices

Mathematics

Problem Solving

Excel

Reading

We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status, or disability status.

We encourage you to apply immediately. Applicants must complete and submit a City of Spokane employment application online by 11:59 p.m. on the filing cut-off date.


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Accounting Clerk

City Of Spokane