Accounting & Budget Analyst

Job Description Job Description Summary: Under the direction of the Accounting and Budget Supervisor and Village Administration, provides all administrative support through a broad range of accounting duties including, preparation and analysis of accounting reports and schedules, budget analysis and assist in preparing department budgets, accounts payable and related data entry, enterprise activities, ensure compliance of Village Policies and Procedures, and other duties related to the Office of the Administrator/Village Clerk such as public meetings, hearings, grant programs and events.

Performance is reviewed by the Accounting & Budget Supervisor and Village Administrator. The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions: • Perform journey level accountant and basic financial analysis duties as required to ensure accurate recording, updating and reporting for designated types of transactions. Involves: Assist Accountant in preparation of the Comprehensive Annual Financial Report (CAFR). Balance and reconcile general ledger statements; prepare general journal entries (such as revenues, expenditures, and depreciation) to generate fiscal month and year-to-date balance sheets, changes in fund balance and cash flow financial statements. Analyze and prepare financial statements related to individual funds.

Perform research and report generation to assist external auditors. Track and report expenditure of federal grant funds and monitor sub-recipient agencies to ensure expenditure of allocated funds meet grant requirements. • Maintain and analyze assigned aspects of financial and accounting database and financial management system. Involves: Enter, retrieve and review accounting data from the centralized financial management system and personal computers or source documents such as journal entries, invoices or budget transfers to generate financial reports.

Generate periodic accounting or statistical reports to management or regulatory agencies. Analyze expenditure trends and assist in preparation of the annual operating or capital improvement budget. • Assist supervisor with daily cash management functions. Involves: Analyze cash activity for previous day, reviewing account transaction exceptions and identify cash needs to meet daily obligations.

Identify, prepare and process wire transfers with proper documentation to manage cash flow. Reconcile bank accounts, mutual funds and investment portfolios. Create and post journal entries, monthly reconciliation of mutual funds and investment portfolio, identify, research, and resolve investment related problems, communicate findings with supervisor, financial institution representatives, auditors or others. • Assist in preparation annual operating budget for an assigned group of departments and outside agencies.

Involves: Participate in the preparation of the annual capital budget. Assemble and prepare financial, statistical, and budgetary data. Assist department heads in the formulation of annual budget requests.

Confer with department representatives regarding operational methods and needs. Review departmental revenue estimates. • Monitor execution of the approved budget. Involves: Conduct a monthly review of appropriations, expenditures, revenue and encumbrances at detailed levels for assigned departments.

Assist with implementing any corrective action to ensure compliance with approved allocations and generate reports as needed to accomplish operational goals. Report on and initiate corrective action to prevent over expenditures. Advise departments in maintaining proper budgetary controls.

Review and recommend requested changes to the adopted budget. Assist with the submission of grant applications. Analyze grant programs for budgetary impact. • Plan, develop, and conduct management research and operations analysis studies.

Involves: Conduct reorganization studies of assigned departments.

Assist in the development of project performance standards and measurement techniques. Assist in development of departmental operational policies and procedures manuals.