Accounting Associate - Vendor Clerk

Overview

Reporting to the Accounts Payable Supervisor, the Business Office Vendor Clerk will be responsibile for managing vendor data and will provide assistance throughout the Business Office as needed.

Responsibilities

Essential Job Functions

• Manage Vendors

• Collect and maintain W9 records

• Create and Update Vendors within systems

• Communicate with requestor for additional documents or approval

• Audit and approve Invoice, Purchase Card and Travel Expense requests

• Create and retain Sales Tax Exempt Forms as requested

• Train and Assist employees with payment questions

• Scan AP documents

• Develop knowledge in other areas within the Business Office.

• Other duties assigned by supervisor

• Assist and direct students, employees and visitors that walk in to the Business Office.

• Assist and provide support to the Accounts Payable Supervisor and Business Office Director.

Qualifications

Education and Experience

This position requires a high school education and completion of college accounting classes desired, with one to two years of accounting and computer experience; or a combination of education, training or experience sufficient to demonstrate the ability to perform the job.

Other Skills

• Ability to handle a wide variety of assignments simultaneously and prioritize properly.

• Must be skilled in Excel, Microsoft Word, Microsoft Office and computer processing.

• Must possess good accounting skills, be accurate and detail oriented possess good interpersonal skills in dealing with College staff on the phone and in person

• Honesty, integrity, discretion, and sound judgement are required.

• Must maintain an acceptable attendance record, be punctual, and meet deadlines.

• This position requires someone with a positive attitude who can work with minimum supervision and meet deadlines.

Personal Characteristics

The Business Office interacts with College Staff. A neat appearance and a pleasant relationship that is supportive of the College mission are essential. This relationship needs to be pleasant, supportive, and professional, while maintaining confidentiality as needed.

Code of Commitment

Be a good representative of Hillsdale College to promote the liberal arts, the College's original Articles of Association and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.