Accounting Associate III (Fsd-Asm- Central Accounts Payable)

Posting Title Accounting Associate III (FSD-ASM- Central Accounts Payable) Job Requisition Number COA091579 Position Number 101213 Job Type Full-Time Division Name FSD-SS-Admn Sprt Mgmt (Fin/HR) Minimum Qualifications

• Graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.

• Any combination of related experience and/or education may be substituted.

Licenses and Certifications Required:

None

Notes to Applicants

THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS.

Department Mission:

The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.

The Accounting Associate III position is located in the Administrative Support Management (ASM) Division and will be responsible for the following:

• Prepare and process financial documents including accounts payable and receivables, employee business expense reimbursements, and employee purchase requests

• Use City issued purchasing card to make purchases and perform monthly purchasing card closeout duties

• Process deposits and monthly bank reconciliation

• Ensure compliance with City of Austin's financial process and purchasing requirements

• Process fixed asset documents in the City's financial system,

• Support emergency response documents request.

Application Instructions and Top Candidate Requirements:

• A detailed and complete Employment Application is required.

• Resume and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application.

• Employment history dates on resume should match online Employment Application.

• Employment history dates must include month and year.

• Please include contact information from previous employers.

• Candidates may be subject to a skills assessment.

• This position will require a pre-employment Criminal Background Investigation.

Employment Information

• Working with the City of Austin provides a number of health and wellness benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

• Although there are posting dates listed, the Financial Services Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications or application changes will be accepted.

Post Interview Verification

If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran's preference.

Pay Range

$25.40 to $30.10

Hours

8:00 a.m. to 5:00 p.m. (Monday-Friday)

Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

Note: Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period.

Job Close Date 05/09/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Suite 1350, Austin, TX 78704 Preferred Qualifications

• Experience using financial software to create, review, and research accounts payable transactions

• Accounts payable, accounts receivables, and purchasing experience

• Experience reviewing and analyzing financial data

• Experience communicating with internal and external customers

• Intermediate to Advanced Microsoft Excel experience

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act. This position will be filled at one of the following levels based on qualifications. Please click on the appropriate job description below: Other related duties may be assigned.

• Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.

• Review and reconciles high volume and complicated transactions.

• Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets.

• Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.

• Prepares complex and non-routine financial analysis and trend analysis of data.

• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.

• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.

• Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.

• Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.

• Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems.

• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.

• Performs financial analysis of special projects and programs as requested.

• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.

• Assists in the development of guidelines, procedures and templates for financial review and reporting.

• Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities - Supervisor and/or Leadership Exercised:

None

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Generally Accepted Accounting Principles (GAAP)

• Knowledge of financial reporting concepts and preferred business practices.

• Knowledge of data and trend analysis

• Skill in analyzing and interpreting financial records.

• Skill in processing large volumes of numerical data

• Skill in effective verbal and written communication.

• Skill in operating a personal computer and related equipment.

• Skill in performing basic mathematical calculations.

• Skill in classifying fiscal data and compiling reports.

• Skill in data analysis and financial analysis using spreadsheets.

• Ability to make recommendations to solve complex problems.

• Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.

• Ability to plan and organize tasks to complete projects.

• Ability to handle multiple tasks and prioritize duties

• Ability to resolve problems or situations requiring the exercise of good judgment.

• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.