Accounting Associate III

Posting Title Accounting Associate III Job Requisition Number COA091784 Position Number 100892 Job Type Full-Time Division Name Human Resources Administration Minimum Qualifications

Education and/or Equivalent Experience:

• Graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.

• Any combination of related experience and/or education may be substituted.

Licenses or Certifications:

• None.

Notes to Applicants

Department Overview:

The Human Resources Department works to position the City of Austin as an employer of choice through balanced, efficient and collaborative strategic partnerships. We support and develop a high performing and diverse workforce that fosters a healthy, safe, respectful and productive work environment for employees and their families, City departments and the community.

Position Overview:

In the Accounting Associate III position you will be responsible for the following, (In addition to the items from the job description) -

• Provide support to department purchasing request, perform contract management/monitoring duties, ensure contract compliance with City of Austin policy.

• Prepare and review financial documents including accounts payable and receivable, inter-department transactions.

• Process petty cash transactions and manage department cash fund, monthly bank reconciliation.

• Perform department Procurement Card accounting duties, review and reconcile all departments Procurement Card transactions monthly.

• Assist with audit document preparation and other financial projects.

When completing a City of Austin employment application:

The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history.

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. Please include contact information from previous employers.

• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Be sure to provide the job title and employment dates for all jobs you wish to be considered.

• You may use "N/A" for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application.

• Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information.

If you are selected as a top candidate:

• Verification of your education (including high school graduation or GED, undergraduate, and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and evidence of your professional licenses or certifications.

• This position has been approved for a Criminal Background Investigation (CBI).

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Benefits:

• Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.

Pay Range

$25.40 - $30.10

Hours

Monday

• Friday; 8:00 a.m.

• 5:00 p.m.

Telework opportunities may be available after an initial training period. Work schedules must be at least 50% hybrid in the office within a two (2) week period and are implemented to meet the requirements of the department and are subject to change based on business needs.

Job Close Date 06/03/2024 Type of Posting External Department Human Resources Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road, Suite 600, Austin, TX 78704 Preferred Qualifications

Preferred Experience:

• Experience processing accounts payable (AP), cash receipt (CR), and purchase order (PUR) documents.

• Experience with CGI AIMS, or other Automated Accounting ERP systems.

• Experience with handling travel and employee business reimbursements.

• Proficient in MS Excel, Word, Outlook, and PowerPoint.

• Ability to travel to more than one work location.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.

• Review and reconciles high volume and complicated transactions.

• Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets.

• Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.

• Prepares complex and non-routine financial analysis and trend analysis of data.

• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.

• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.

• Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.

• Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.

• Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems.

• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.

• Performs financial analysis of special projects and programs as requested.

• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.

• Assists in the development of guidelines, procedures and templates for financial review and reporting.

• Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities- Supervision and/or Leadership Exercised:

• None.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Generally Accepted Accounting Principles (GAAP)

• Knowledge of financial reporting concepts and preferred business practices.

• Knowledge of data and trend analysis.

• Skill in analyzing and interpreting financial records.

• Skill in processing large volumes of numerical data.

• Skill in effective verbal and written communication.

• Skill in operating a personal computer and related equipment.

• Skill in performing basic mathematical calculations.

• Skill in classifying fiscal data and compiling reports.

• Skill in data analysis and financial analysis using spreadsheets.

• Ability to make recommendations to solve complex problems.

• Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.

• Ability to plan and organize tasks to complete projects.

• Ability to handle multiple tasks and prioritize duties.

• Ability to resolve problems or situations requiring the exercise of good judgment.

• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.