Accounting Associate

June 26, 2024

Title: Accounting Associate

Description: Under the supervision of the Assistant Vice President for Finance/Controller, the Accounting Associate is in charge of monitoring and tracking company credit card transactions through Chrome River, and is also responsible for Purchasing for all areas of the College. Must maintain positive cooperative relationships with students and all staff and faculty. The Accounting Associate position also assists with several internal office positions such as the Assistant Controller, Controller, and the Vice President of Finance. This position will be working under two CPA's and would be relevant to satisfying CPA job experience requirements in the private sector.

Responsibilities:

• Administers the Chrome River System

• Monitors submissions to ensure they are done in a timely manner (with 2 weeks of being incurred)

• Review expense reports to ensure policies are followed and general ledger information is accurate

• Submission of completed expense reports

• Provides customer service and training of system to users

• Reconcile monthly credit card statements to General Ledger

• Reconcile year end transactions to reflect the proper period

• Purchasing

• Process material requisitions as received and issue related purchase orders

• Follow up with vendors to ensure items are received and accurately entered into computer system

• Work closely with Accounts Payable Specialist to resolve any vendor discrepancies

• General Ledger

• Creates and enters journal entries into the Colleague system

• Ability to create and maintain positive relationships with all internal constituents

• Comply with all applicable college, federal, state, local and associational regulations.

• As a representative of the College, the employee is expected to comport him/herself in a professional manner at all times, both on and off campus.

• Participate in significant campus activities including, WickWeek, True Blue Weekend, and Commencement Weekend

• Additional job related duties as assigned

Qualifications: Minimum requirements for this position are strong computer skills. Accounting degree is preferred, however we are willing to consider relevant accounting experience in lieu of a degree.

• Demonstrated knowledge of computer skills including proficiency with e-mail, Microsoft Office Word and Excel

• Knowledge of generally accepted accounting principles and general ledger

• Demonstrated ability to communicate clearly in a courteous, professional manner, both verbally and in writing

• Experience performing accurate and timely work in an organized and efficient manner with minimal direction

• Must be accurate and proficient with data

• Knowledge of general office procedures required

• Ability to quickly and accurately resume work with multiple interruptions

The College strongly recommends that all employees are fully vaccinated against COVID-19 (full course of primary vaccination plus at least one dose of a booster).

Salary range: $18.00 - $22.00

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to "be the best at melding liberal arts education with experiential learning."

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders-what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York-a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening "the understanding, awareness, and appreciation of diversity among all members of the Hartwick community." Women, minorities, and other underrepresented groups are especially encouraged to apply.

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications:

• A cover letter;

• A resume;

• A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College's Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and

• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Review of applications will continue until the position is filled.