Accounting Associate

Description of Job

This position is responsible for contributing to several functions within the Business Office. These functions include, but are not limited to, accounts payable, Board Committee support, applying for and renewing state registrations, support to the Vice President for Financial Affairs, and various project management, as applicable. The individual exercises independent judgement, possesses strong written and verbal communication skills, administrative and detailed oriented, organizational and time management skills. The individual should be able to work independently and have discretion with handling confidential information.

Responsibilities

Accounts Payable:

• Review all invoices for appropriate back up documentation, budget officer approval and adherence to College policies and procedures.

• Provide and coordinate entry of invoices and reimbursements.

• Process weekly accounts payable check batch and check processing.

• Monitor vendor statements and communicating with vendors.

• Review monthly credit card statements for appropriate back up documentation, approval and adherence to policies and procedures.

• Assist with 1099 MISC reporting.

Board Committee Support:

• Assist the VP for Financial Affairs in nurturing Board of Trustees and Committee relationships through efficient and timely coordination of verbal and electronic communication flow including preparation and planning for upcoming meetings.

• Solicit presentation materials, prepare materials in proper Adobe formatting and ensure content and quality of presentation materials from internal and external guests is in support of Committee review efforts.

• Respond to individual Committee member requests for information and general assistance.

Project Management:

• Research, establish and maintain legal business presence in other states as necessary, including but not limited to registering as "doing business", tax withholding, unemployment, charitable organizations, sales tax and new hire reporting.

• Manage tracking tools to ensure service contractors have up to date certificate of insurance on file. Coordinate with College departments to solicit and collect required documents on an annual basis.

• Assist in the evaluation of need and development and writing of published policies, guidelines, procedures, and presentation materials for posting on respective department, committee and collaboration websites and Microsoft Teams sites.

• Manage tracking tools to ensure project schedules and activities are completed as planned for targeted results.

• Confirm validity and appropriate storage of confidential document files.

• Coordinate scheduling of annual audit including confirmation of preliminary and final field work.

• Develop best practices templates through continuous evaluation to transition and create efficiencies for governance, policies, contract and general correspondence while practicing leading industry standards for intellectual property storage, maintenance and retrieval.

Administrative & Customer Support:

• Provide administrative support to the Vice President for Business and Finance, but not limited to, planning, organizing, scheduling appointments and events; managing requests; organizing, maintaining, and purging records and files; and transcribing and proofing documents.

• Assist faculty, staff and students with questions on invoices, payments issued, accounting procedures and student billing.

• Review mail and distribute to appropriate team members and receipt daily payments.

• Collaborate with College's consultants and VP to ensure endowment investment transactions are coordinated and processed with agencies and banks.

• Process monthly credit card reconciliations for the Vice President and Controller.

• Provide a welcoming environment to students, parents, faculty and staff.

Community Participation and Involvement:

• Proactively nurture vendor, consultant, and external customer relationships to ensure these relationships are productive and cost effective for the College.

• Be an active member of the Business Office team, fostering relationships and community between members and the Human Resources team.

• Participate on College committees and task force teams as appropriate.

Other duties as assigned

Job Qualifications

Necessary Education or Work Experience

• Bachelor's degree from an accredited college or university or an associate degree combined with a minimum of three years of providing support for management.

Required Knowledge and Skills

• Strong grammar, editing and writing, presentation and communication skills with experience interfacing with all levels of management.

• Excellent organizational, time management and analytical skills required with the ability to manage multiple projects.

• Be resourceful in independently seeking out information and solutions.

• Maintain confidentially and use good judgement in making independent decisions with a high degree of tact and diplomacy.

• Prepare and maintain record and reports in efficient and retrievable electronic office environment.

• Ability to efficiently collaborate with faculty, staff, student, and all schools, departments and offices within Edgewood College.

• Be flexible; plan, analyze issues and problem solve; and maintain composure under pressure.

• Be a self-starter and have the ability to accept and carry out responsibilities.

• Possess an attitude of assisting others and the ability to interact with internal and external constituents in a personable manner.

Specialized Technology Skills:

• Proficiency in use of Microsoft Office Suite applications and Office 365.

• Ability to use electronic office business equipment efficiently.

• Willingness to learn new software.

Other Qualifications

Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.

To apply: Send a cover letter, resume, and references to:

Edgewood College

Human Resources - ACAS

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer