Accounting Assistant (Part Time)

Carlsbad - The Community:

The City of Carlsbad is ideally situated in north San Diego County where great climate, beautiful beaches, lagoons, and abundant natural open space combine with world-class resorts, family attractions, well-planned neighborhoods, excellent schools, and a charming village atmosphere create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.

DEI:

The City of Carlsbad embraces diversity, equity and inclusion in the workplace and recognizes the vital relationship of a culturally diverse, engaged work environment and innovative excellence. A diverse, equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

The Position:

The Finance Department of the City of Carlsbad currently has an opening available for a part-time Accounting Assistant position.KEY RESPONSIBILITIES:Part-time Accounting Assistants perform the following functions:

• Provide billing, accounts receivable, and/or accounts payable customer service over the phone and record accurate records.

• Assist with processing accounts payable and/or receivable including by not limited to the preparation of billing requests, invoice creation, mailings, customer service, journal entries, processing of invoices, or payment of checks.

• Perform routine data entry into financial management software and/or other electronic software programs.

• Review & check records, forms, and other documents for accuracy, completeness, and conformance to rules & regulation.

• With assistance, interpret state/federal codes, laws, the city ordinances, and policies and procedures related to accounts payable or accounts receivable.

• Provide both internal and external customer service.

• Prepare correspondence.

• Provide services as needed to assist in accounting functions throughout the city.

• Knowledge of principles, practices, terminology, and forms used in bookkeeping and accounting work is desired but not required.

QUALIFICATIONS:The requirements listed below are representative of the knowledge, skills and/or abilities required:

• Proficient in Microsoft Office (including Word, Excel and Outlook)

• Possess high level of attention to detail

• Excellent written/verbal communication skills

• Work cooperatively in a shared space

• Manage multiple tasks in a fast-paced environment

• Operate a 10-key machine by touch

EXPERIENCE & EDUCATION:Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would qualify. For the part-time Accounting Assistant position, a typical way to acquire the skills and abilities would include at least one year of experience in cashiering, bookkeeping, accounts payable, and/or education involving accounts payable theories and practices.

PHYSICAL REQUIREMENTS:

While performing the duties of this class, an employee is regularly required to sit, walk and stand. While performing the duties, employees of this class are regularly required to use written and oral communication skills; observe and interpret people and situations; learn and apply new information or skills; and interact with staff and others encountered in the course of work.