Accounting Assistant Iii, Engineering Business Center (Oebc)

Accounting Assistant III, Engineering Business Center (OEBC) Posting Number req20722 Department ENGR Business Services-OEBC Department Website Link www.engineering.arizona.edu Location Main Campus Address 1130 N. Mountain Avenue, Tucson, AZ 85721 USA Position Highlights

The Department of Engineering seeks an Accounting Assistant III to provide operational and financial support to Engineering Business Services

• OEBC. This position reports to the Director, Finance and Administration, and will help to support four academic units: Engineering Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, and Systems and Industrial Engineering.

The selected applicant will perform a broad range of professional accounting activities requiring experience, professional knowledge, and application of accounting principles and practices. Duties include assisting with day-to-day unit finances, the all funds budget process, and fiscal year end transactions.

The successful candidate will consistently demonstrate flexibility, initiative, and a strong work ethic. This is an excellent opportunity to learn UA business office processes and join our team in a fun, fast-paced work environment.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Prepare and process requisitions, travel, expense reimbursements, P-card reconciliation, and other financial transactions, documents, and forms. Also, check the financial documents for accuracy, completeness, and compliance with pertinent university and sponsor regulations.

• Submit requisitions to set up Purchase Orders with order quotations for specific equipment/research supplies and/or blanket purchase orders. Assist department labs with Purchase Order Amendments as needed. Set up all reoccurring blanket Purchase Orders for upcoming fiscal year.

• Process complex journal entries such as general error corrections, distributions of income and expense, salary expense transfers, etc. to move expenditures to appropriate accounts and object codes as needed.

• Determine if funds are available for expenditures or requisitions and post to proper account, monitor fund/account balances, and notify appropriate personnel when limits are reached.

• Monitor and review account transactions, account budgets, employee payroll and distributions, balances and account reconciliations. Provide explanations and recommendations for budget variances.

• Prepare detailed cost accounting information, including analysis reports to verify transactions are processed accurately and comply with UA policies.

• Work closely with the University, departments, and accountants to ensure relevant and appropriate activities are performed timely and accurately.

• Work with faculty, staff, and students to put travel requests into place, and answer questions related to policies.

• Assist with department inventory and bi-annual university capital inventory reporting process.

• Prepare special reports and assist with projects requested by the Director, Finance and Administration.

• Additional duties as assigned.

Knowledge, Skills, and Abilities:

• Excellent customer service skills.

• Excellent oral and written communication skills.

• Ability to work both independently and with a team.

• Skill in analyzing and evaluating data.

• Strong organizational, time management, and problem-solving skills.

• Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook).

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience required.

• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor's degree in Accounting or related field of study.

• Experience with University systems such as UAccess Financials and Analytics.

• Grant and contract experience.

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Finance Benefits Eligible Yes

• Full Benefits Rate of Pay $20.33 - $25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $20.33 Grade Range Midpoint $25.41 Grade Range Maximum $30.49 Career Stream and Level OC3 Job Family Accounting Job Function Finance Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 10/28/2024 Expected End Date Contact Information for Candidates Mauro Oliveros

Director, Finance and Administration

moliveros@arizona.edu Open Date 9/27/2024 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

A Work Product provided by the Hiring Manager will be required to be completed by the final candidates in order to continue in the selection process.

Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.