Accounting Assistant - Health And Human Services Agency (Hhsa)/Fiscal Division

Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.

Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.

The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.

As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation.  Learn more HERE.

Napa County is currently recruiting to fill one Accounting Assistant vacancy within the Fiscal Division of Health and Human Services Agency (HHSA).

The Accounting Assistant position will be working in the Fiscal Division of Health and Human Services Agency (HHSA).  This position will report to the Fiscal Supervising Accounting Assistant and will be responsible for accounts payable and accounts receivable activities including direct entry in the County's financial system, use and maintenance of tracking spreadsheets, preparation of reconciliations, and delivery of customer service to internal customers.

This position will perform a variety of responsible and technical services in the Napa County Health and Human Services Agency, Fiscal Division. Applicants must possess a general understanding of Generally Acceptable Accounting Principles (GAAP) and have the ability to review general ledger accounts for accuracy, prepare journal entries and apply, under minimal direction, appropriate coding to expenditures and revenue. The position will process payments for regularly occurring monthly expenses, preapproved invoices under contract, and other expenses; prepare monthly and annual reconciliations of expenditures and deposits for submission to Fiscal management and Fiscal analysts; provide support to Agency program staff; utilize tracking spreadsheets as requested and with minimal direction create tracking spreadsheets; attend meetings; and work on a variety of special projects involving research and data collection in support of Fiscal management and Fiscal Analysts.

The list established from this recruitment may be used to fill current and future full-time, part-time, limited term, and extra help vacancies for up to one year.  

Memorandum of Understanding (MOU) Agreed Salary Increases and Winter Time Off (WTO):

• 3.5% COLA increase effective 7/1/2025
• 3.5% COLA increase effective 7/1/2026
• 32.0 hours of Winter Time Off (WTO)

POSITION REQUIREMENTS

Experience and Education:

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities.  A desirable combination is:

Experience:

Two years of progressive, directly related experience in financial record keeping work preferably including experience in an accounting position and/or with a government agency.

Education:

Equivalent to completion of two years of college with course work in accounting, financial record keeping, or a closely related field. (Additional qualifying experience may be substituted for the college education on a year-for-year basis).

License or Certificate:

Possession of a valid California Driver's License.

Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County.  For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.

THE RECRUITMENT PROCESS

Application Deadline 5:00pm PDTOctober 1, 2024Application Screening & Supplemental Question Scoring  Week of September 30, 2024

Supplemental questions will be scored by subject matter experts. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Interview  Tentatively scheduled for the week October 14, 2024Establish Eligible List  Week of October 21, 2024

The most qualified candidates from the oral panel interview will be placed on the eligibility list and may be considered for current and future vacancies for this position for up to one year.

The Human Resources Department reserves the right to change the recruitment process at any time.View the full job description including the example of duties HERE: ACCOUNTING ASSISTANT.

Benefits

Learn more about the benefits package for this position HERE.

ADA Accommodation

Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.

Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102).

Napa County is an Equal Opportunity Employer.