DESCRIPTION *Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases.
Please visit VACANCY IS IN THE AUDITOR-CONTROLLER'S DEPARTMENTORAL EXAMS WILL BE SCHEDULED ON NOVEMBER 1ST & 2ND, 2018 SKILLS OR EXPERIENCES LISTED UNDER THE IDEAL CANDIDATE STATEMENT MAY ALSO BE USED TO SCREEN APPLICATIONSRESPONSES TO SUPPLEMENTAL QUESTIONS REQUIREDFINAL FILING DATE: OCTOBER 28, 2018 AT 11:59 PMABOUT THE POSITIONUnder general supervision, interpret and process financial or statistical records submitted by County departments, schools and independent special districts.
This includes audit and approval of vendor payments, employee expense reimbursements, purchasing card reconciliations, deposits, and journals to ensure that they are consistent with existing policies and procedures.
This position is the subject matter expert in the areas above and assists fiscal staff from other departments, schools and special districts in learning the requirements for these processes.
In addition, under general supervision, this position will perform complex bookkeeping or financial recordkeeping work involving the maintenance of financial and statistical records.DISTINGUISHING CHARACTERISTICSAccounting Assistants work in the Auditor-Controller's office and generally have the responsibility for the independent maintenance and processing of financial or fiscal records and transactions involving a variety of items submitted in different forms, requiring examination of accounting details and supporting documentation.
Work entails solving difficult problems, acting as a final check, and serving as the subject matter expert on the countywide financial system.
Incumbents may have extensive contact with employees, departments, special districts, schools and the public, which entails providing an explanation of, and ensuring that departments follow, government regulations, contract requirements, Shasta County and Auditor-Controller policies, collective bargaining agreements, and GAAP.
The breadth of this assignment requires staff in this position to have a broad knowledge of the functions of individual County departments.With considerable latitude, incumbents are responsible for the accuracy and timely processing of vendor payment requests, contract payments, purchasing card payments, deposit postings, and journals.
An Accounting Assistantmaybe delegated responsibility to act for the supervisor in that person's absence.
Positions in this class may be required to supervise clerical assistants with such supervision usually being limited to the assignment and review of work.
Incumbent may be required to provide review of staff work outside the department which would be limited to providing technical direction and initial training and orientation for new employees.
EXAMPLES OF ESSENTIAL DUTIES Audit, review and verify various financial transactions for accuracy, correct account coding, and compliance with State Controller guidelines, GAAP, state regulations, County policies and Auditor-Controller policies.Approve financial transactions for posting to ledgers or accounts utilizing automated or manual systems.Work with County departments, schools, special districts, and vendors, to research, resolve, reconcile and make adjustments for discrepancies between payments, receipts or various accounts.Maintain expenditure and revenue records including monitoring budgets, conformance to contract terms, checking and balancing records for arithmetic errors, etc.Processes employee reimbursements and documentation ensuring they are correct and in the format required for public disclosure.Process payroll and personnel related transactions for independent special districts and schools.Manage year-end cut-off procedures for accounts payable.
Audit and appropriately apply coding to transactions for year-end reporting requirements (accruals, 1099-MISC reporting).Provide orientation, assistance, and ongoing training for department and special district fiscal staff regarding the County's financial system and procedures.Assist with research, testing, and implementation of upgrades to the accounts payable and receivable modules of the countywide financial system.
TYPICAL QUALIFICATIONS Any combination of education and experience sufficient to directly demonstrate possession and application of the following:Knowledge of: Office methods, procedures, and equipment; procedures, practices, and terminology used in bookkeeping, financial, and statistical record keeping; GAAP and State Controller's accounting guidelines; principles and techniques of supervision and training may be required for certain assignments.Ability to: Perform difficult clerical accounting work involving independent judgment, accuracy, and speed; assume responsibility for complex records utilizing computerized and/or manual systems; make decisions in procedural matters and provide corrective feedback; assemble and organize data and prepare and maintain accurate and complete financial and statistical records and reports; recommend work improvements as necessary; train and schedule the work of staff as required for some assignments; operate standard office equipment including computerized systems to enter and/or retrieve data; establish and maintain cooperative relationships with those contacted in the course of work; type and 10-key at a moderate rate of speed.These standards are typically attained with two years of experience preparing, processing, and maintaining accounting documents and records which provides the required knowledge and abilities listed above.
Education or professional training that is directly related to the knowledge and skills requirements may be substituted for the experience requirement.IDEAL CANDIDATE STATEMENTThe ideal candidate will have previous experience working with Accounts Payable in an Auditor-Controller's office.SUPPLEMENTAL QUESTIONSResponses to the following must be submitted with a completed application.Do you have two years of experience preparing, processing, and maintaining accounting documents and records which provides the required knowledge and abilities listed above?
Yes No If yes to question #1, please list your work experience and where you obtained the experience.Please list all college level accounting courses completed.Provide your understanding of the difference between an accounting position that has audit responsibilities versus an accounting position that does not.What experience, education or training have you had that demonstrate you would be a good candidate for an auditing position in the Auditor-Controller's Office?Being able to communicate, provide positive corrective feedback, and facilitate ongoing department training is critical to being successful in this position.
Please give an example that demonstrates your strong communication skills and the ability to handle difficult conversations with tact and professionalism.I understand if I answered "yes" to the above questions, but did not give the requested details, my application may be considered incomplete and could screen out?
Yes No PHYSICAL DEMANDS AND WORK ENVIRONMENTThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.
The employee frequently is required to talk or hear.
The employee is required to speak fluent English.
The employee is occasionally required to stand and walk.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, and color vision.The noise level in the work environment is usually moderate.OTHER CONSIDERATIONSAll new employees are required to have their paycheck directly deposited to a bank account.Some positions may require a valid California driver's license and acceptable driving record according to County policy.Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints).An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application.
Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position.
The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.Shasta County participates in E-Verify.
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If you do not have internet access, contact Personnel at to request a flyer.In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California (UPEC) ? General Unit.Employees in this classification are covered under the CalPERS retirement program.
Depending on the provisions of the California Public Employees' Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62.
An employee in this classification will also contribute 7% of his/her pay to this plan, or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws.
Please visit our employee benefit page at EmployeeBenefitsfor additional information regarding benefits and CalPERS coverage information.
The provisions in this flyer and on the County's website are for information purposes only.
To the extent the provisions of the flyer or the County's website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.
APPLICATION AND SELECTION PROCEDURES Shasta County Personnel will accept applications and responses to the supplemental questions until 11:59 p.m.
on October 28, 2018.
A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application.
It is not acceptable to complete the application with statements such as, "Refer to Resume and/or Cover Letter," or "See Attached Resume and/or Cover Letter" the employment application must be completed in its entirety prior to submission.
Incomplete applications will not be processed.
Closing date postmarks or faxes will NOT be accepted.
This recruitment will establish a list that may or may not be used by other departments.
Prior applicants must reapply to be considered.Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination.
Meeting the announced requirements does not guarantee inclusion into the selection process.
Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.
Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score.
To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE.Applicants are encouraged to apply on-line at apply on-lineor submit an application to the Shasta County Personnel Office.Arrangements may be made to accommodate applicants with disabilities.
Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin.
Shasta County does not discriminate on the basis of disability.
If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at ; relay service ; fax .SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYERShasta County Personnel1450 Court Street, Suite 348; Redding, CA 96001; NOTE:Various bargaining units may have benefits that alter from this general summary.
This summary of benefits is not a binding document and is provided as a courtesy.
Refer to labor agreements (MOUs) for specific benefit information.THESE BENEFITS DO NOT APPLY TO EXTRA HELP EMPLOYEESHolidays:12 paid holidays (96 hours) per year.Vacation:10 working days a year during the first three years of service; 15 working days a year
4 through 9 years of service; 17 working days a year
10 through 15 years of service; 20 working days a year
16 or more years of service.
Note - accrued vacation leave may not be used until after six months of employment.
For purposes of vacation accrual, a working day is no more than 8 hours.Sick Leave:96 hours of sick leave are earned each year with no maximum accrual.
Employees terminating in good standing after completion of 5 years of continuous service will receive a pro-rata payoff of accumulated sick leave.
Unused sick leave may be converted to PERS service credit upon retirement.
Note - accrued sick leave may not be used until after three months of employment.
Accrued paid leave benefits are used in conjunction with FMLA/CFRA as appropriate.Bereavement:Maximum of 24 hours for each non-concurrent death in the immediate family.Health Plan:Shasta County contracts with PERS for medical insurance and has an alternative Blue Cross plan.
Employees in the Teamsters bargaining unit are insured through a Teamsters Trust plan.
Depending on the plan selected, the County pays most, or all, of the employee premium, and contributes a portion of the dependent premium.
Contributions are made for a portion of a retiree's insurance premium.Dental Plan:The County pays a portion of the employee's and dependents' premium for dental insurance.
The employee pays the full premium during the first six months of coverage.Vision Plan:The County pays the employee premium and employees may enroll dependents at their own expense.Life Insurance:The County pays the premium for life insurance for most employees.
The amount of coverage varies by bargaining unit.Retirement:The County is in the Public Employees' Retirement System (CalPERS) coordinated with Social Security.
Members hired prior to May 8, 2011 are covered under the retirement formula of 2% @ 55 benefit.
Members hired after May 8, 2011 but before January 1, 2013 are covered under the retirement formula of 2% @ 60 benefit.
Members hired after January 1, 2013 are covered under the California Public Employees Pension Reform Act (PEPRA) with a benefit formula of 2% @ 62.
Please review the specific MOU for stipulated retirement formulas.Employees pay 7% of his or her salary