Accounting Assistant

Diverse Building Solutions is a rapidly growing construction company located in Wilmington, Ohio. We operate primarily in Ohio, Kentucky, and Indiana.

Thanks to our exceptional and continued growth, we are looking for an Accounting Assistant to join our team. This is a full-time on-site administrative role for an Accounting Assistant. This position will primarily perform project accounting along with helping in other general accounting tasks. The Accounting Assistant will be responsible for AP invoices/payments, reconcile credit card/fuel statements, receive, and process accounts receivables and perform a variety of other miscellaneous accounting and administrative duties. Diverse Building Solutions is seeking someone who is extremely detail oriented, process driven and most importantly can work collaboratively in a team environment. The ability to work independently with minimal supervision and demonstrate high levels of self-initiation and direction is a must. Construction experience is a definite plus

When you join the Diverse team, you have the opportunity to advance within a fast-growing company that values self-driven and motivated individuals. Traditional benefits include access to health, dental and vision insurance. In addition, we offer bonuses, paid vacation, paid holidays, paid training, and skill development.

Requirements to apply - Skills, knowledge and abilities required for the role of Accounting Assistant:

• Attention to detail

• Strong communication skills

• Good work ethic

• Strong organizational skills

• Ability to think independently

• Versatility, flexibility, and a willingness to work in an environment with varying priorities

• Able to track and meet specific deadlines on a regular basis

Job responsibilities and duties to include:

• Perform data entry and maintain accurate records of financial transactions

• Copying, scanning and Filing

• Opening and/or sorting finance mail

• Processing all incoming documents (bills and payments)

• Process, print and mail checks

• Assist in maintaining organization within the office

• Assist in reception duties including telephone answering and distributing messages

• Work closely with Managers within the office and out in the field to understand ongoing construction projects and related financial requirements

• Issuing purchase orders, matching them with invoices and closing them out in a timely manner

• Track, apply and maintain accurate records of all cost, purchases, pricing agreements, sub-contractor, and supplier information

• Provide a high-level of customer service in a professional manner via phone, email, and in-person

• Establish and maintain strong relationships with a network of sub-contractors, vendors and suppliers

• Provide assistance to new and existing sub-contractors, vendors and suppliers regarding accounts receivable and related questions

• Timely issuance and retrieval of certificate of insurance and other related documents

• Enter invoices and coordinate with management to ensure timely processing of invoices and payments to sub-contractors, vendors and suppliers

• Production, processing and posting other transactions, collecting and applying payments, maintaining files and electronic records

• Monitoring/following-up on both vendor and customer aging as necessary

• A/P and A/R - allocations, journal entries, adjusting journal entries and reconciliations

• Process accounts receivable transactions, including invoicing (AIA BILLING), posting payments, and reconciling general contractor accounts

• Generate reports on purchasing activities, cost savings, and rebates, and look for potential risks

• Reconcile bank statements, credit card transactions, and other financial accounts on a regular basis

• Assist in the preparation of financial forecasts, projections, and annual budget plans

• Support the accounting team with other tasks as needed

• Collaborate with external auditors and tax advisors during audits and tax filings

• Identify opportunities for process improvements and implement best practices to streamline financial operations

Please note that this description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.

Additional Role Specific Requirements:

• Accounting experience and knowledge of accounting terms, principles (debits/credits, GL and chart of accounts) and processes

• Excellent computer skills

• Accounting (payables, receivables, general ledger, billing) software

• MS Office products

• Fluent in use of the Internet and e-mail

We look for and reward people who take initiative and are engaged in their work. If that sounds like you, apply now!