Accounting Assistant (Controller's Office)

POSITION SUMMARY:

The Accounting Assistant provides administrative support to the accounting department. The Accounting Assistant creates/generates reports and manages financial records under close supervision of the Controller, to ensure quality and accuracy of the assignments being completed.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities include, but not limited to:

• Assists debit card program with debit card issuance for the Election and Court departments. Evaluates and recommends opportunity to expand program.

• Assists with various accounting related projects as directed.

• Prepares assigned bank reconciliations and generates related reports.

• Prepares reports as requested by management, including weekly cash disbursement report to the Board of Commissioners.

• Participates in training and development to ensure knowledge of accounting standards and best professional practices.

• Administer the escheat program.

• Assist Controller with reviewing accounts payable functions and reports.

• Vendor set-up, maintenance, 1099, direct deposit set-up.

• Assist Controller with ACH implementation and maintenance.

• Monthly Reconciliation Accounts receivable and Accounts payable

• Assist with the Bid Collection process- receipt, custody, witness, and release documents to purchasing per county code.

MINIMUM EDUCATION AND EXPERIENCE:

• Associate degree in applied science (AAS) in accounting, finance or business, or bachelor's degree in accounting, finance or business.

• At least 5 years of bookkeeping, accounting, and accounts payable experience in a corporate or business setting, familiarity with generally accepted accounting principles.

• Applicable experience may be substituted for any requirement at the discretion of the Controller.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• Basic knowledge of generally accepted accounting principles.

• Attention to detail.

• Excellent personal computer skills in Excel, Word, and Power point.

• Must have excellent oral and written communication skills.

• Ability to collaborate with others.

• Physical presence in the office is required.

• Ability to work in the fast-paced environment.

• Ability to handle stress

• Physical presence in the office is required.

PHYSICAL DEMANDS:

May occasionally be required to lift and move heavy files and boxes of stored records of approximately 20 lbs.

WORKING ENVIRONMENT:

Normal office environment.

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.