Accounting Assistant

Position Opening: Accounting Assistant

The City of Pierre is seeking a motivated, detail-oriented self-starter to join the Finance Office team. This position is responsible for the accounts payable function to include processing purchase orders, entering invoices for payment, processing monthly statements and annual 1099 forms, and reconciling accounts payable subsidiary ledgers. This position will also work with Hughes County for coordinating and supervising Municipal Elections. When needed this position also assists with a variety of administrative duties to include assisting customers in person and on the phone. As a part of Finance, this position alternately balances registers, reviews, and posts the daily bank deposit. This position requires strong systems analysis, and customer service skills.

Accounting Assistant

Finance

JOB SUMMARY

This position performs accounting duties in support of the city's financial operations.

MAJOR DUTIES

• Process Accounts Receivable items for billing to customers. Run monthly Statements. Posts payments received on customer accounts. Reconciles customer accounts. Prepare adjustments to customer accounts. Answer incoming calls from customers regarding invoice items.

• Reviews daily bank deposit and prepare deposit slip and deliver to the bank.

• Assist with sending ACH files to bank for processing.

• Performs a variety of administrative duties to include assisting customers in person and on the phone, refunding meter deposits, assisting with payroll, and maintaining a proper inventory of supplies.

• Assists with financial audits, accrual entries, etc.

• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of generally accepted accounting principles (GAAP).

• Knowledge of Governmental Accounting Standards Board (GASB) principles.

• Knowledge of reconciliation and balancing principles.

• Knowledge of the city chart of accounts, fund structure, and accounting and reporting standards.

• Knowledge of South Dakota sales tax law.

• Knowledge of computers and job-related software programs.

• Knowledge of customer service principles and practices.

• Skill in gathering and analyzing financial data.

• Skill in the preparation of financial reports.

• Skill in problem solving.

• Skill in interpersonal relations.

• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Finance Officer assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include South Dakota codified laws, GAAP, GASB standards, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.

• The purpose of this position is to provide accounting support for city financial functions. Successful performance helps ensure the efficiency and accuracy of those functions.

CONTACTS

• Contacts are typically with coworkers, other city staff, vendors, customers, and elected officials.

• Contacts are typically to give or exchange information, resolve problems, justify matters, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.

• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position may have functional supervision over assigned personnel.

Qualifications

Associates degree in accounting and 1 year of accounting experience or an equivalent combination of education and experience.

Miscellaneous Information

UP TO A $3,000 HIRING BONUS!

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