Accounting Assistant (Athletics) - WVU Tech (Beckley)

West Virginia University Institute of Technology (WVU Tech), a part of the WVU system of campuses, is seeking a self-motivated and driven Accounting Assistant in Athletics.

About the Opportunity:

Reporting to the WVU Tech Athletic Director, you will be responsible for a variety of administrative and budgeting duties for the Athletic Department.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week

• 13 paid holidays (staff holiday calendar)

• 15 annual leave (vacation) days per year or more based on years of service (employee leave)

• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)

• WVU offers a range of health insurance and other benefits

• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.

• Wellness programs

Pay Grade: 15

What You'll Do:

• Prepare routine reports which monitor the academic performance of athletes by each department.

• Answering the phone and greets visitors, staff, & faculty to the Athletic department.

• Creates new fiscal year budget book, which consist of interpretation of the allocation letter, personal services overview, budget preparation documents, budget transfers, and monthly financial reports. Prepares various managerial and financial reports (i.e. year to date budget report, detailed expenditures, cash balance reconciliation, salary breakdown, and an overview by department) summarizing current and projected status. Presents monthly reports to the Athletic Director and upper-level administrators explaining techniques and procedures used to project future spending and rational for current trends. Briefs the Business office on analysis of reports.

• Compiles and analyzes financial information detailing expenditures, availability of funds, costs, etc. to determine the financial position of the department/unit using discretion based on generally accepted accounting procedures (GAAP) to create and prepare monthly reports using the Mountaineer Administrative Process system (MAP).

• Reconcile all transactions shown on MAP reports to file copies to assure accuracy and completeness for all expenses to include accounts payable to external vendors, other departments of campus and payroll. Research missing documentation to support all transactions in MAP. Prepares IU's to correct discrepancies with operation funds. Ensures that all payroll corrections are made timely.

• Writing checks for entry fees, home athletic events, contractors and etc.

• Assist the Athletic Director in the management of the Athletic Scholarship program across all departments. This is inclusive of preparing routine reports to upper management during peak periods.

• Create home game contracts for all home athletic events.

• Placing orders with Mountaineer Marketplace for office supplies, equipment, etc.

• Responsible for the completion and departmental review of all documentation related to travel expense settlements, travel invoices, cash advance requests, cash advance settlements, and related payment documents.

• Functions in the role of a Departmental Card Coordinator for the Research Corp Pcard program.

• Ensures all transactions are valid and that proper accounting codes are assigned.

• Bachelor's degree in business, accounting, administration, finance preferred or any equivalent combination of experience and training which demonstrates and provides the required knowledge, skills and abilities.

• A minimum of one (1) year of experience in the following:

• Providing administrative support to a department or business unit

• Maintaining and tracking various budgets

• Accounting, financial reporting, payables, or procurement cards

• Experience in higher education is preferred.

• Proven skill in interacting with the public.

• Organizational and time management skills required to manage multiple projects, reports, requests, and workload.

• Strong mathematical skills sufficient to perform financial and other mathematical calculations.

• Demonstrated ability to organize information and draw logical conclusions.

• Demonstrated ability to maintain confidential information.

• Thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure.

• Thorough knowledge of office methods, procedures, practices, and protocol.

• Ability to learn State of West Virginia Purchasing Regulations.

• Ability to learn Oracle (MAP), DataMiner in order to review departmental/research account information.

• Ability to learn WVUIT Student Information Systems (STAR), Banner.

• Thorough knowledge of bookkeeping and budget procedures.

• Demonstrate ability, draft and prepare clear and concise over memoranda in final form and correspondence requiring selection of materials and reference form of a variety of sources.

• Ability to learn all academic, administrative and organizational policies and procedures within the affected work area and to interpret and apply these policies to unique work situations.

• Demonstrate ability to communicate both orally and in writing complex information and explain policies to others.

• This position requires exceptional interpersonal skills that has the ability to handle conflicts, constant interruptions, and a variety of personalities on a daily basis.

• Ability to identify appropriate applications for a wide variety of complex written policies and procedures in circumstances not clearly described by available guides.

• Demonstrated ability to utilize Outlook & Microsoft Office software.

• Ability to travel to various locations throughout the state as needed.