Accounting Analyst- Payroll

Bart (Bay Area Rapid Transit) Oakland , CA 94601

Posted 2 months ago

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability.
BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go.
BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.
Department Payroll Pay and Benefits BART offers comprehensive compensation and benefits programs.
Benefits include CalPERS pension (2% at 55 for classic members); excellent medical (effective January 1, 2017 current employee cost $140.82 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART.
BART does not participate in Social Security.
Complimentary BART passes for employee and qualifying dependents.
Pay Rate $79,275.96/Annual Salary (Minimum) to $103,628.64/Annual Salary (Maximum) SEIU-PG11 This is an SEIU Union Represented position under Pay Grade SEIU-11 This position salary will start at the minimum level for external candidates Posted Date December 15, 2017 Closing Date Open Until Filled Reports To Payroll Manager Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees.
Current Assignment The incumbent will independently perform full range of payroll and accounting duties in the Payroll Department under the office of the Assistant Controller, including reviewing, analyzing and classifying payroll and accounting documents and transactions.
Under general supervision, the incumbent will perform professional work of a moderate to difficult nature; performs analysis, interact with budget coordinators and other department personnel inside and outside the District and perform payroll functions as assigned.
Essential Job Functions 1.
Analyzes payroll reports and interfaces on a continuing basis including coordination with other departments to ensure accuracy of payroll data.
Performs a variety of accounting work related to the preparation, analysis, reconciliation and issuance of District payrolls.
In coordination with the payroll department's pay schedule, analyzes payrolls prior to closing for correctness of earnings, deductions, benefits, compensation rates for types of hours and earnings; prepares and reviews validation for input documents for required adjustments, researches and completes system updates including garnishments, tax levies and support orders as assigned.
Extracts and analyzes billable charges for inactive employee insurance premiums from the payroll module and prepares and updates billing related worksheets and schedules, and sends invoices to employees; manage receivables and ensure that charges are billed timely.
Reconcile subsidiary ledger balances to the general ledger.
Manages outstanding employee receivables; resolves any questions or disputed charges, and schedule collections through the payroll system and ensure payments are received timely.
Track account balances and reconcile with general ledger.
Prepares required adjusting journal entries, analyzes transactions and accounts for periodic closing and assists in the monthly and year-end close.
Review journal entries prepared by other accountants for accuracy and completeness.
Examines and tests reliability of payroll documents and transactions to ensure accuracy of information and calculations and compliance with the MOUs.
Performs monthly reconciliation of payroll liability accounts, receivables from employees and other billings, and coordinates resolution of exceptions noted.
Assists in the preparation of schedules, reports, and analysis required by internal and external auditors.
Assists in the preparation, reconciliation and filing of employment tax returns, District W-2s, State Controller's Report for Compensation and others as required.
Organizes financial data using Advanced Excel functions and prepares pertinent documentation and reports.
Provides internal and external technical support as directed.
Recommends changes to payroll procedures for improvement and to conform with federal or state laws and generally accepted accounting principles.
Communicates with necessary parties inside and outside District to resolve payroll questions; Interprets and applies rules and regulations of the District and other government rules and regulations affecting the District in payroll matters.
Performs other tasks as assigned.
Minimum Qualifications Education: A Bachelor's degree in accounting from an accredited college or university.
Experience: Four (4) years of (full-time equivalent) verifiable professional accounting experience, preferably in a government or public agency setting.
Substitution: An Associate in Arts degree in accounting plus seven (7) years of sub-professional accounting support work as full charge bookkeeper; or an Associate in Arts degree in accounting plus six (6) years of varied accounting work as a Junior Accountant; or 24 degree-related units in accounting plus six (6) years of professional accounting experience.
A Bachelor's degree is preferred.
Knowledge of:
Principles, practices and terminology of general, commercial, fund and governmental accounting.
Principles and practices of payroll processing and wage and benefit plan concepts.
Principles and practices of business data processing, particularly as related to the processing and analysis of accounting information.
Preparation, interpretation and analysis of computer and manual input/output documents.
Budgeting principles and terminology.
Standard office practices and procedures.
Applicable laws and regulations including those regulating public fiscal operations.
Skill in: Reviewing and interpreting complex financial reports, ledgers, records and legal documents.
Verifying the accuracy of financial data.
Ensuring proper authorization and documentation for disbursements.
Analyzing, posting, balancing and reconciling financial data and accounts.
Making accurate mathematical calculations.
Preparing clear, concise and complete financial reports and statements.
Establishing and maintaining effective working relationships with those contacted in the course of work.
Explaining technical subjects to non-technical personnel and others.
Making sound independent decisions within established guidelines.
Selection Process This is a SEIU Local 1021 Bargaining unit position.
However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application.
The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview.
Outside applicants will not be considered until all employees who have applied have been considered first.
Application Process This is a SEIU Local 790 Bargaining unit position.
However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box.
Failure to comply may invalidate the employee's bid.
As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates.
External applicants may only apply on line, at Applicants needing assistance with the on line application process may receive additional information by calling . The Employment Office will screen Bid form applications and resumes against the minimum qualifications.
Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration.
The selection process may involve a skills/performance test, written exam, and/or a panel interview.
Outside applicants will not be considered until all employees who have applied have been considered first.
All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties.
On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.
Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer.
Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.
The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons.
Please advise the Human Resources Department of any special needs in advance of the examination by calling . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan.
1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting.
For more information about this credit please go to the Veteran's Preference Policy and Application link at Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.
Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position.
Please retain a copy of the e-mail for your records.
If you receive an auto reply that does not specifically reference this position, please call the Employment Help Line at for assistance.
To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please call the Employment Help Line at , between the hours of 8:15am - 5:00pm, Monday- Friday.

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Accounting Analyst- Payroll

Bart (Bay Area Rapid Transit)