Job Description and Duties

The Secretary of State (SOS), Fiscal Affairs Division is recruiting to fill a full-time, Accounting Administrator II positions in the accounting division managing Accounts Receivable/Payable, General Ledger, and System units.

Under the general direction of the Accounting Chief (Accounting Administrator III), the Accounting Administrator II manages and oversees the workload of professional accounting staff in the accounting section of the Secretary of State (SOS), Fiscal Affairs Division (FAD). The incumbent is required to perform risk assessments within the areas of responsibility to identify significant risks and compliance issues and implement procedures and internal controls to mitigate those risks. The AA II must have a comprehensive understanding of new legislation, IRS and FTB regulations, trial balances, accounting workflows, Generally Accepted Accounting Principles (GAAP), and pronouncements promulgated by the Governmental Accounting Standards Board (GASB). Duties include, but are not limited to the following:

Manage, plan, develop, organize, and direct accounting operations to ensure the financial integrity of the SOS's office. Collaborate with internal and external stakeholders. Provide leadership, guidance, administrative oversight, and instruction related to transacting within the state's new financial management system (FI$Cal). Recruit, hire, coach, and train staff, accordingly. Ensure the team has adequate levels of specialized expertise, knowledge, and skillsets to support current and future needs. Analyze budgets and system reports, research outliers and unknown variables, and audit work performed by staff and supervisors to ensure that all revenues, receipts, reimbursements, expenditures, and disbursements are properly, accurately, and systemically accounted, recorded, and reported in accordance with Federal and State rules and regulations. Enhance the existing processes and provide technical assistance and fiscal consultation to staff and supervisors. Develop policy as necessary to ensure compliance with the State Administrative Manual and Government Code. Perform a variety of special projects and assignments requiring a high level of skill, expertise, and knowledge of the Agency, its programs, and their impact on the Accounting Office. Direct the fiscal month-end and year-end closing activities by developing timeframes for preparation, providing policy direction to staff and supervisors, and reviewing reports before submission to the General Ledger.

The Fiscal Unit experiences periods of peak activity throughout the year. As is typical in accounting offices, during peak times such as year-end, which typically runs from June to August, time out of the office will be on a restricted basis. During those peak periods, mandatory overtime will be required.

Desirable Qualifications:

• Excellent communication skills, initiative, dependability, and ability to communicate diplomatically and effectively.

• Degree and/or Advanced Degree in Accountancy or Business Administration.

• Experience in FI$Cal, Accounts Payable, Accounts Receivable, and General Ledger modules

• Experience with preparing financials or year-end tasks

• Ability to plan, organize, and direct staff in a fast-paced work environment.

• Strong working knowledge of financial, government, and GAAP/GASB accounting functions

• Supervisory experience with excellent interpersonal, verbal, and written communication skills

• Strong working knowledge of Microsoft Office Suite products (i.e., Word, Excel, Access, PowerPoint, Project, Visio) and automated accounting systems

• Ability to be detail-oriented while focused on accuracy and meeting competing deadlines.

• Excellent organizational and time management skills

• Work well under pressure.

Supplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size, and formatting. Responses do not need to include the question but must be numbered in the same order. Applications submitted without the Supplemental Questionnaire will not be considered.

1.Please describe your experience preparing, reviewing, or leading the preparation of complex financial accounting analyses and reports, and communicating results to management or other stakeholders.

2.Provide examples that demonstrate your excellent oral and written communication skills, your ability to be a mentor and leader, and your ability to use tact and persuasiveness in achieving results.

You will find additional information about the job in the Duty Statement.

Working Conditions

Positions provide hybrid telework opportunities based on the agency's telework policy and business needs.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ACCOUNTING ADMINISTRATOR II

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-450590

Position #(s):

785-730-4542-XXX

Working Title:

ACCOUNTING ADMINISTRATOR II

Classification:

ACCOUNTING ADMINISTRATOR II

$7,643.00 - $9,496.00

of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

The Office of the Secretary of State (SOS) consists of nearly 700 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov.

Special Requirements

Please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). If your degree is not in one of the specified degrees as stated in the Class Specifications, please provide a copy of your most recent unofficial transcripts to be evaluated for comparability. Candidate may be required to provide an Official Transcript before hire.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/4/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State

Attn: Paul Parham

1500 11th St

• 4th Floor

• Suite 475

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State

1500 11th St

• 4th Floor

• Suite 475

Sacramento, CA 95814

Please drop off applications at the first floor lobby rotunda

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• School Transcripts

• Supplemental Application

• Please submit your responses to the Supplemental Questionnaire as indicated above.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:

Paul Parham

(916) 653-6974

pparham@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Sarah Bielski

(916) 653-6974

sbielski@sos.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.