Our Client is the leading global provider of highly-engineered and cost-effective compressed natural gas, liquid natural gas, propane, and hydrogen fuel systems and Type 4 composite cylinders for medium- and heavy-duty commercial vehicles.
In need of an Accounting Administrator with a minimum of 2 years of progressive Accounts Payable and Accounts Receivable experience. Must be able to compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Also provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Essential Duties & Responsibilities:
Use computer software to prepare invoices and financial statements
Code and file financial material according to established records management procedures
Process accounts payable ensuring timeliness and accuracy of information
Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
Prepare accurate bank reconciliations and deposits
Administer petty cash according to established procedures
Assist with financial reports as required
Month end duties as required
Monitor all account payable checks, prepare invoices for all and prepare updates on all accounts
Maintain files on all account receivables and update records as required
Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
Sort incoming mail, faxes, and courier deliveries for distribution
Prepare and send outgoing faxes, mail, and courier parcels
Forward incoming general e-mails to the appropriate staff member
Forward voice mail from the general mailbox to the appropriate staff member
Purchase, receive and store the office supplies ensuring that basic supplies are always available
Code and file material according to the established procedures
Update and ensure the accuracy of the organization's databases
Back-up electronic files using proper procedures
Provide secretarial and administrative support to management and other staff
Make travel, meeting and other arrangements for staff
Coordinate the maintenance of office equipment
Associate's degree (AA) or equivalent from 2-year technical school; or 2-3 years related experience and/or training; or equivalent combination.
Proficient computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics
Basic knowledge of accounting procedures is required, college level accounting class knowledge preferred.
Microsoft Office Products computer experience required, and experience with automated accounting systems preferred.
Good mathematical background, ability to sort, check, count and verify numbers.
Ability to work independently listen, communicate, anticipate work needs and follow through with minimum direction.
No corporate sponsorship is offered in conjunction with this job.
For fastest response, put your name and the job title in the subject heading:
Last Name, First Name 2nd Shift Supervisor
Contact: Jessica Gutierrez
Chicago Bridge & Iron Company