Accounting Administrative Specialist

Posting Details

Posting Summary

Working Title Accounting Administrative Specialist Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 27800064 Agency Rappahannock Community College Division Rappahannock Community College (Div) Work Location Gloucester

• 073 Hiring Range The anticipated hiring range is $35,000 to $45,000, commensurate with experience. Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

TBD.

Sensitive Position No Job Description

Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC's annualized enrollment of 3,259 credit students and over 1,000 workforce and community development students are supported by over 120 full-time employees and 200 part-time/adjunct employees across two main campuses and four satellite sites.

RCC serves a rural and diverse 12-county area in the Chesapeake Bay region of Virginia, whose mission is to provide inclusive access to exceptional training and educational opportunities meeting the community's needs and preparing individuals for success as learners, employees, and citizens.

Are you someone who wants to help students achieve their educational and professional dreams?

RCC invites you to apply for our Accounting Administrative Specialist opening. RCC seeks applicants who share our values of integrity, diversity, equity, and inclusion, excellence, access, and learning for life. This is a 12-month, classified staff position. RCC has an excellent benefits package, and the anticipated hiring range is $35,000 to $45,000, commensurate with experience. This position will be located at the Glenns campus.

The College desires candidates with a commitment to the community college mission. The successful candidate will be committed to academic excellence, continuous improvement through professional development, and creating a collegial environment of civility, collaboration and open communication.

Reporting to the Senior Accountant, the Accounting Administrative Specialist will be responsible for processing routine invoices for local funds and federal checks and will reconcile their financial records. The incumbent will process purchases for various departments to include using the small purchasing charge card within state compliance. The position will assist end-users with travel reimbursements. This position will ensure invoices are cleared for payment processing. The incumbent will assist in monitoring budget balances and related transactions directly or indirectly in support of accountants or administrators, including making routine account adjustments for variances. The incumbent will identify, tag, record and update all college inventory records, to include Equipment Trust Funds. All inventory shall be fully identified every two years at a minimum. This position will process manual check requests, and complete other duties as assigned.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Work experience in accounts payables, procurement, and inventory.

• Strong critical thinking and problem-solving skills with attention to detail.

• Strong written and oral communication skills and the ability to manage multiple tasks.

• Proficiency in Microsoft Excel (with the ability to create and maintain spreadsheets), Word, and Adobe.

• Some working knowledge of accounting principles.

• Ability to make adjustments to financial data.

Additional Considerations

• Working knowledge of state accounting principles and practices.

• Knowledge of cash management principles and procedures.

• Proficiency in PeopleSoft (Oracle) or other financial applications.

• Experience with State computer applications and systems.

Operation of a State Vehicle Yes Supervises Employees No Required Travel

May be required to travel between campuses.

Posting Detail Information

Posting Number CLS_3109P Recruitment Type General Public

• G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/27/2024 Job Close Date 07/12/2024 Open Until Filled Agency Website www.rappahannock.edu Contact Name Email jobs@rappahannock.edu Phone Number Special Instructions to Applicants

A FULLY completed VCCS ATS online employment application, cover letter and resume describing qualifications are required. Applications will only be accepted online through the VCCS application system and must be received on or before July 12, 2024. Resumes will not substitute for a completed state application.

Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.

Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Equal Opportunity Employer/Veterans/Disabled

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/74686

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please describe your experience as it relates to this position.

(Open Ended Question)

• Computer skills for this position include the ability to operate computerized accounting, spreadsheet, and word processing programs, and email at a proficient level. Please describe your software skills, providing examples of documents created and maintained.

(Open Ended Question)

• This position requires demonstrated ability to work under pressure and multi-task; strong customer service skills; as well as effective communication skills with a diverse population of students, faculty, staff, and parents. Please describe your experience in these areas.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• Other Document
• AHP Letter