Accountant/Payroll Clerk

About this job

Accountant/Payroll Clerk - F/T or P/T

Position Type: Secretarial/Clerical

Date Posted: 4/1/2024

Location: Xavier Charter School

Date Available: ASAP

Closing Date: Until Filled

Primary Purpose

Under the direct supervision of the Business Manager, to administer the school district's accounting, bookkeeping and payroll activities, ensuring the accuracy of financial records and invoices, and the timely processing, submission, and payment of invoices, expenses and payroll in accordance with school district policies and practices as well as applicable laws and regulations.

Essential Functions

Administers the school district's administer the school district's accounting and payroll activities, including the processing of invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date.

Inputs and processes payroll information in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees.

Processes manual payroll checks for the purpose of resolving problems and meeting special compensation requirements.

Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues).

Sets up and maintains direct deposit system to ensure proper deposits of payroll checks.

Coordinates with district personnel for the purpose of setting up and maintaining payroll services and/or programs.

Assists in implementation of assigned programs and projects for the purpose of conforming to administrative, state and/or federal requirements.

Assists with recommendations for policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives.

Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures, as necessary.

Updates payroll information (e.g., changes to wages/salaries, deductions) annually as needed.

Prepares and distribute all annual tax information (i.e., W-2 statements).

Inputs information regarding attendance for posting and reporting.

Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc.

Reviews requisitions and purchase orders and reconciles/approves as necessary.

Researches discrepancies regarding the accuracy of invoice amounts for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors or others as needed to reconcile and issues.

Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.

Assists in the salary and benefits amounts for future budgets.

Assists with composing correspondence as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.

Maintains accounting records for accurate and up-to-date filing and recordkeeping.

Assists in banking and other financial transaction activities as required.

Assists in ensuring the reliability of key operating data through period audits and corrective action.

Reconciles cash accounts and general ledger expense accounts as directed.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Uses calculating devices.

Knowledge, Skills and Abilities

Knowledge of accounting, bookkeeping and payroll processes and principles.

Exceptional organizational and time management skills.

Ability to report work orally or in writing to supervisor as required.

Ability to carry out instructions furnished in written or oral form.

Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.

Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).

Ability to problem-solve job-related issues.

Ability to process paperwork accurately according to standardized procedures.

Ability to maintain confidentiality of information regarding school district financial and other information.

Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Ability to train and mentor other accounting employees.

Physical and Mental Demands, Work Hazards

Works in standard office building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

Associate's or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, bookkeeping and recordkeeping.

Successful payroll or accounting experience, generally a minimum of two years.

FLSA status: Non-exempt

Salary range: $19-$21 DOE

Equal Opportunity Employer Statement

Xavier Charter School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.