Accountant (Upward Mobility)

Agency : Emergency Management Agency

Posting Number: 39227

Opening Date/Time: 07/02/2024

Closing Date/Time: 07/16/2024

Salary: Anticipated Starting Salary (Effective 7/1/24) $4766 monthly; Full Range $4766 - $6632 monthly

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

Agency Statement: Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is a team of emergency management professionals who support local communities by providing experience, perspective, and resources to help residents prepare for, mitigate, respond to, and recover from threats, hazards, disasters, or emergencies. IEMA-OHS is the lead agency for disasters and emergencies statewide and plays a key role in protecting the health, life, and safety of all Illinoisans.

Position Statement: Under the direction of the Control and Compliance Manager, this position's focus is accounts payable. They will process and audit vouchers, review invoices for payment, inputs accounts payable related data, and review voucher processing as needed. Our employees work in an ever-changing environment that presents new challenges and rewarding results. If you are interested in joining our team, we invite you to apply for the Accountant position with IEMA-OHS!

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State employees wishing to exercise their Contractual Right to a position MUST APPLY USING THE INTERNAL EMPLOYEE PORTAL and can click the link near the top left to apply through the SuccessFactors employee career portal.

Resume Preferred but Not Required

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 39227

Essential Functions

1.Performs technical accounting work processing and auditing vouchers.

• Reviews and audits vouchers and other source documents.

• Reviews and audits vouchers of other accounts payable staff to ensure the accuracy of the documents and compliance with State Comptroller rules and other State laws.

• Reviews invoices of other accounts payable staff and corrects and advises as necessary.

• Processes and posts vouchers.

• Reconciles accounts using Excel Spreadsheets, SAP, Comptroller reports and other documentation as necessary.

• Advises other accounting staff on proper State accounting for accounts payable.

2.Reviews state disaster invoices for payment to local units of government when federally declared disasters occur.

• Reviews disaster related invoices for payment to individuals, municipalities, and counties.

• Tracks disaster related invoices for future reporting.

3.Posts data from documents into the automated budgetary accounting system.

• Records expenses and generates payment vouchers.

• Files for future processing.

• Determines correct accounts, detail object codes, function codes and obligating documents for each invoice to be processed

• Assists with expenditure adjustment transmittals (C-63).

4.Inputs data from source documents into the automated accounting system verifying accuracy of vendor codes, dollar amounts and reconciles accounts to determine if funds are available for future processing.

5.Serves as a backup and assistant to the Control & Compliance Manager for Accounts Payable related functions, as needed, for work such as invoice review, invoice approval, and approval of the tape for the State Comptroller, and the gathering of documentation for audits.

6.Works with vendors to reconcile accounts, research and answer questions, and other accounts payable vendor support.

7.Performs other duties as required or assigned which are reasonable and within the scope of the duties enumerated above, and which may include supporting other agency functions for a disaster response.

Minimum Qualifications

1.Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with courses in business administration and accounting, or four (4) years of technical accounting experience.

Preferred Qualifications

1.Two (2) years of professional experience with accounts payable functions.

2.Two (2) years of professional experience with accounting principles, methods, and procedures.

2.Two (2) years of professional experience with accounting reports.

3.One (1) year of experience with System Application and Products (SAP) including Enterprise Resource Planning (ERP) System.

5.One (1) year of professional experience in governmental accounting.

6.One (1) year of professional experience working with confidential information.

Conditions of Employment

1.Requires a criminal history check through the Illinois State Police.

2.Requires the ability to use state issued equipment such as cell phone or laptop.

3.Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

4.The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30a

• 5:00p Monday

• Friday

Work Location: 1035 Outer Park Dr, Springfield, Illinois, 62704-4462

Agency Contact: EMA.Jobs@illinois.gov

Posting Group: Fiscal, Finance & Procurement

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

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APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com