Accountant

Position Information

Classification Title Accounting Paraprofessional/Professional FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Ability to learn and use various administrative systems, including but not limited to, UGA Financials (PeopleSoft), Office 365, Expedia Partner Central, Maestro, Modern Campus (PSO Connect), TouchNet, and Micros.

• Excellent customer service and verbal/written communication skills. Establish and maintain effective working relationships with faculty/staff, fellow employees, and general public.

• Strong organizational skills with excellent time management skills. Very detail-oriented and accurate with attention to deadlines. Ability to manage multiple assignments smoothly and efficiently.

• Candidate must pass background check and be able to maintain a position of trust.

Position Summary

Reporting to the Business Manager in the Business & Finance Team at the Georgia Center for Continuing Education & Hotel, the Accountant is responsible for reconciling, processing, and posting many Accounts Receivable functions. This position manages the Hotel Department's revenue by processing all hotel direct bills, submitting GL Journals for intra-university hotel charges, and reconciling the daily breakdown of room charges, pantry charges, food charges, and sales tax on folios.

The Accountant also oversees the checks and wire transfers collected by the Georgia Center by reconciling each payment and posting the transaction against the appropriate charge in both Maestro and Modern Campus. They serve as the primary point of contact for all Georgia Center customers paying by credit card over the phone. They manage the Georgia Center's account with Expedia and they reconcile all payments received for Expedia bookings. This position also manages the Monthly Sales Tax Reports and they process weekly GL Journals for internal transfers between Georgia Center Departments.

This position works closely with the Hotel Front Desk Staff, with the Business & Finance Team, and with Georgia Center Customers. They are expected to have an excellent attention for detail, to have strong communication skills, and to be motivated to complete tasks independently.

Knowledge, Skills, Abilities and/or Competencies

• Ability to learn and use various administrative systems, including but not limited to, UGA Financials (PeopleSoft), Office 365, Expedia Partner Central, Maestro, Modern Campus, TouchNet, and Micros.

• Excellent customer service and verbal/written communication skills.

• Establish and maintain effective working relationships with faculty/staff, fellow employees, and general public.

• Strong organizational skills with excellent time management skills.

• Very detail-oriented and accurate with attention to deadlines.

• Ability to manage multiple assignments smoothly and efficiently.

Physical Demands

• Work in standard office setting or environment.

• Large periods of sitting at a desk and working at a computer.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Manage Hotel Accounts Receivables which includes reconciling hotel folios on a daily basis to add to the daily deposit, processing on-campus GL Journals for direct bill payments, following up with UGA customers for hotel collections, reconciling TouchNet wires for Hotel, and posting payments in Maestro and on the Accounts Receivable Spreadsheet. Review and sign the daily deposit folders.

Percentage of time 50 Duties/Responsibilities

Process all checks received in the mail and all wire transfers on a daily basis by updating the AR spreadsheet, adding to the daily deposit, posting the payment against the correct receivable in Maestro or Modern Campus. Approve all refunds in Modern Campus.

Percentage of time 15 Duties/Responsibilities

Process Weekly Auxiliary Transfer for Georgia Center Departments by reconciling each event folio, splitting up the charges correctly, and submitting the appropriate backup for the GL Journal. Reconcile all sales tax and submit several Monthly Sales Tax Reports to Central Accounting.

Percentage of time 15 Duties/Responsibilities

Manage the Georgia Center's account with Expedia which includes reconciling wires, managing all transactions in the Expedia Portal, and identifying discrepancies with Expedia payments.

Percentage of time 10 Duties/Responsibilities

Collect credit card payments from customers over the phone, record these transactions in Maestro and Modern Campus, add the data to the daily deposit.

Percentage of time 5 Duties/Responsibilities

Attend Business & Finance Meetings, attend GC Administrative Services Meetings, attend PSO trainings and programs, and perform other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Leta Salazar Recruitment Contact Email leta.salazar@georgiacenter.uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this job opportunity at the Georgia Center for Continuing Education and Hotel?

• UGA Jobs

• Georgia Center Employment Page

• Georgia Center Talent Recruitment Brochure

• Insidehighered.com

• Indeed

• hCareers

• LinkedIn

• Facebook

• Department of Labor

• Goodwill

• From a current UGA employee

• Other

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.