Description of Duties/Essential Functions Benefits Supplemental Questions
Under direction of the Fiscal Operations Manager, independently performs professional accounting duties and serves as working supervisor to staff engaged in developing, implementing and maintaining complex state and federal accounting records in compliance with the Illinois Office of the Comptroller's Statewide Accounting Management System (SAMS), the department's Expenditure Planning & Control (EPC) system, and federally mandated rules and regulations.
Serves as working supervisor; assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off; prepares and signs performance evaluations.
Provides direction to ensure that established accounting procedures for administrative contracts are followed. Directs the review, obligation and filing of all administrative contracts with the Illinois Office of the Comptroller; reviews and researches obligation reports, notifying management of any potential problems or issues.
Provides direction to ensure that established accounting procedures for non-contract documents are followed. Directs the review and posting of purchase requisitions and other non-contract procurement instruments; researches and resolves discrepancies and errors; ensures accurate and current files of same are maintained.
Provides direction to ensure that established accounts payable procedures are followed. Manage and reviews the processing of agency administrative invoices and vouchers; reviews vouchers for correctness and completeness prior to submission to business units for payment approval; reviews and determines that vouchers are correctly authorized prior to submitting to the Illinois Office of the Comptroller for remittance.
Maintains the EPC system for processing and recording complex accounts payable and obligation transactions involving multiple state and federal programs. Reports problems and recommends modifications and enhancements of the system to management.
Assists in conducting workshops and training for department staff in the areas of contract and invoice-voucher processing; acts as liaison to the department's employees and administrative vendors to provide accounting assistance when needed.
Provides technical assistance to business units regarding use of the SAMS and EPC systems.
Maintains current written procedures for all transactions/processes for the Obligation Unit.
Assists in the preparation, research and review of various federal, state, and departmental reports.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Position #: 00135-42-00-320-13-01
Requires knowledge and experience equivalent to completion of four years of college with courses in accounting; requires two years professional experience in public accounting, preferably in expenditure planning, accounts payable and obligations.
Work Hours & Location/Agency Contact: 8:30AM - 5:00PM Monday Friday, Days off: Saturday/Sunday
Illinois Department of Commerce & Economic Opportunity
FINANCIAL MANAGEMENT OFFICE
607 East Adams Street Springfield, Illinois 62701
MAIL TO: Natalie Chambers, Human Resources Office
500 East Monroe, 1st Flr. - Springfield, Il 62701-1643
PHONE: 217-785-1577 FAXES ACCEPTED: 217-524-0189
NO EMAILS ACCEPTED
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. This includes the State of Illinois Rutan interview process.
CURRENT STATE EMPLOYEES:
Submit an Official Position Vacancy Bid Notice and new version of the CMS 100 Employment Application to the Agency Contact listed above. A separate Bid form AND Application is required for each Posting/Bid ID or your bid will be rejected.
FAILURE TO COMPLETE AND SUBMIT THE NEW CMS-100 VERSION DATED 4/2018 OR AFTER WILL RESULT IN THE APPLICATION BEING REJECTED. Current state employees seeking a promotion should also submit a CMS 100B Promotional Application to CMS (address found in upper right corner of CMS 100B form). If you are a current State employee wishing to transfer, you must submit an Employee Transfer Request form. If no Employee Transfer Request form is submitted, you will not be considered for the position.
ALL NON STATE EMPLOYEES:
FOLLOW THE HOW TO APPLY INSTRUCTIONS/LINK BELOW.
Bid Forms and Applications can be mailed to the address above or faxed to 217-524-0189
How to Apply:
Click Here for Applicant Information and Grading Procedures
This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).
Additional Documentation for Accountant Supervisor:
Additional Title and Exam Information
Test Information Guide
These documents are in PDF format and can be viewed using Adobe Reader.
NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.
State Of Illinois