Accountant

Agency: Department of Public Health

Title: Accountant (Upward Mobility Program)

Office: Finance & Administration

Division: Deputy Director's Office

Posted ID: 10-24-0302 & 10-24-0317

Posted: 06/13/2024 - 06/27/2024

Salary: $4,766-$6,632/month

Job Type: Salaried

County: Sangamon

Number of Vacancies: 2

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)

• Competitive Group Insurance benefits including health, life, dental and vision plans.

• Pension plan through the State Employees Retirement System

• Deferred Compensation Program - voluntary supplemental retirement plan

• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

• 10-25 days of paid vacation time annually (10 days for first year of state employment)

• 12 paid sick days annually which carryover year to year

• 3 paid personal business days per calendar year (pro-rated dependent on start date)

• 13-14 paid holidays per year

• 12 weeks of paid parental leave

• Employee Assistance Program and/or mental health resources

• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Posting Identification Number:

10-24-0302 & 10-24-0317

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking an individual to serve as an Accountant in the Administrative and Fiscal Unit within the Office of Finance and Administration. This individual will prepare, audit and process expenditure vouchers, contractual service vouchers or data input documents for computer generated vouchers through the SAP system for the assigned Department accounts. This position maintains subsidiary and control ledgers to control appropriation allotments, obligations and expenditures for assigned state and federal funds. This individual will also be responsible for reviewing and preparing documents, as well as retrieving necessary information, for the Illinois Procurement System. We welcome all qualified candidates to apply today.

Job Responsibilities

1.Under general supervision, performs professional accounting, purchasing and auditing work for the Administrative and Fiscal Unit of the Office of Finance and Administration for the Agency.

• Prepares, audits and processes expenditure vouchers, contractual service vouchers or data input documents for computer generated vouchers through the SAP system.

• Evaluates the expenditure to determine appropriateness, proper appropriation account, expenditure detail and assigning of state or federal cost accounting codes and calculation of state and federal withholding taxes, where applicable.

• Works with program staff and vendors to correct any documentation needed for processing payments.

• Makes and sends appropriate documents to Accounting Services for review and approval.

2.Performs purchasing functions for assigned accounts which includes communications with assigned offices and Divisions.

• Locates and contracts vendors to adhere to the small and minority business procurement program.

• Researches catalogs and state master contracts.

• Prepares requisitions and/or orders for delivery for products.

• Prepares contract-obligation documents on contracts for services.

• Monitors orders to assure that they are received as ordered and in a timely fashion.

3.Responsible for the distribution and payments of the Facility and Technology Revolving Funds vouchers, and other Shared Services vouchers and the vouchers from Divisions underneath the Director's Office, Finance and Administration and Regional Offices.

• Retains necessary paperwork and payment of commodities for the Office of the Director, Regional Offices and Finance and Administration.

4.Maintains internal accounting spreadsheets at Division and federal project level to control allotments, obligations and expenditures of state and federal funds.

5.Reviews and completes travel expense vouchers applying rules and regulations imposed by the Travel Control Board and Agency policies.

Job Responsibilities (cont)

6.Prepares periodic financial projections to control spending of state and federal allotments.

• Assists in preparation of future benefits.

• Prepares internal transfers between Divisions, for federal projects and requests appropriation transfers from the Budget Section and coordinates with Federal Project Section, Budget Section and Divisions in performing this function.

7.Prepares special financial reports, upon request, for assign offices and Divisions from subsidiary or control ledgers at appropriation, detail expenditure, federal project or other levels.

8.Prepares final audit and scheduling of payment vouchers to verify accuracy and ensure compliance with state, federal and Department accounting system requirements, rules and regulations.

9.Assists in the preparation, with the fiscal control manager and federal project manager, of the Office of the Comptroller's annual Generally Accepted Accounting Principles (GAAP) project which involves the preparation of various complex financial statements prepared in accordance with generally accepted accounting principles involving all of the Department's costs.

10. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, with courses in business administration and accounting or four years of technical accounting experience.

Work Hours: Monday-Friday 8:30am-5:00pm

Work Location: 535 W Jefferson St Springfield, IL 62702-5076

Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Fiscal, Finance & Procurement

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS:

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com