Accountant

Agency : Department of Military Affairs

Closing Date/Time: 07/12/2024

Salary: $4766.00 - 6632.00 per month

Job Type: Salaried

County: Sangamon

Number of Vacancies: 2

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 38917

Essential Function 1

• Under general direction of the Public Service Administrator and Director of the Comptroller Division, independently performs complex accounting and auditing work involving the maintenance of departmental funds and accounts. Accumulates, summarizes, and prepares various financial reports and statements for Department use.Reviews, audits, and posts payments for purchases from all agency funds into System Applications and Products (SAP) enterprise resource planning (ERP) software.

• Tracks invoices and maintains spreadsheets to accurately determine number, amount, and frequency of payments for management reports, audit requests, and generally accepted accounting principles (GAAP) reporting.

Essential Function 2

• Enters, audits, and releases agency contracts into SAP.

• Identifies and resolves errors as they occur and communicates with various agencies/departments to resolve contract errors, omissions, and/or discrepancies.

• Maintains contract files, for review by management, and reconciles contract files to monthly Secure Access Management Services (SAMS) reconciliation reports.

Essential Function 3

• Independently processes all invoices and deposits related to billeting operations for the agency.

• Reviews, audits, and posts payments for the fund.

• Tracks expenditures and receipts.

• Provides management with data, upon request, for the purpose of analysis and fund balance inquiries.

Essential Function 4

• Calculates payroll deductions, differentials, and lump sum payouts on a semi- monthly basis.

• Determines appropriate and accurate payment information for the completion of payroll voucher for submission to the Illinois Comptroller's Office for payment.

• Reviews, audits, and enters all travel vouchers for the agency on an as-needed basis.

Minimum Qualifications 1

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, with courses in business administration and accounting or four years of technical accounting experience.

• Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications 1

1.One (1) year of professional experience performing detailed work involving the application of accounting theory to routine accounting or auditing problems.

2.One (1) year of professional experience evaluating accounting problems of moderate difficulty and to analyze and interpret less complex accounting records and reports.

3.One (1) year of professional experience performing detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately, either manually or by machine.

4.One (1) year of professional experience establishing and maintaining satisfactory working relationships with other employees and the public.

Preferred Qualifications 2

. One (1) year of professional experience establishing and maintaining satisfactory working relationships with other employees and the public.

Employment Condition 1

• Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.

• Requires ability to lift and carry 50 lbs. i.e. heavy boxes of files, account books, etc.

About the Agency/Bureau

The Department of Military Affairs works with the members of the Illinois Air and Army National Guard. The State Comptroller Office performs all duties related to the accounting and payroll functions for both coded and non-coded employees.

Work Hours: Monday - Friday

Work Location: 1301 N MacArthur Blvd Springfield, IL 62702-2317

Agency Contact: Natalie Enrietto or Megan Layendecker

Email: Natalie.A.Enrietto@illinois.gov or Megan.Layendecker@illinois.gov

Phone #:217-761-2948

Posting Group: Fiscal, Finance & Procurement

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com