Accountant III - Mount Wachusett Community College

Job Description:

General Statement of Duties:

Performs a variety of activities to support the College Business Office Operations to include account receivables, cash disbursement processing, vendor maintenance and banking functions. Will conduct reconciliations, procedural compliance research and communications with college staff and administration. Responsibilities include check runs, ACH, and direct deposit activities of the college inclusive of all funding sources and payment systems. The incumbent will ensure the timely and accurate reporting of cash activities in accordance with policies and procedures; maintain various accounting records and reporting schedules and conduct reconciliations to ensure compliance. Works with administration to review and support process improvements and automation.

Responsibilities:

• Processes weekly AP check run, student refunds, and state appropriation check runs as needed.

• Reviews outstanding checks, distributes identified items to appropriate areas for follow up, and completes any necessary voids.

• Completes wire transfers and various banking-related functions as necessary.

• Maintains vendor information including IRS W-9's, new vendor set up, and ACH payment details.

• Completes bank statement reconciliation monthly and distributes bank transaction information daily.

• Reviews and research variances in general ledger accounts using Banner system.

• Prepares general, adjusting, and correcting journal entries.

• Ensures compliance of Cash Management policy set forth by College Policy.

• Works actively with other areas of the college to ensure a spirit of college-wide collaboration, collegiality, civility, and teamwork.

• Embraces and supports the principle that "diversity is everybody's business" through the daily performance of duties and responsibilities.

• Confers with agency personnel and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports and/or projects.

• Prepares financial statements and account analysis as necessary.

• Participates in system implementation efforts, works with administration to review, and support process improvements and to create modern and efficient processes.

• Assists in preparing, reviewing and coordinating audit work papers and financial analysis.

• Serve as backup for college business office functions as needed within internal control parameters.

• Performs other job-related duties as required or assigned.

Union Specifications available HERE

Requirements:

Minimum Qualifications:

• Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*

III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Required Knowledge, Skills, and Abilities:

1.Knowledge of the principles and practices of accounting including terminology.

2.Knowledge of the methods of general report writing.

3.Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.

4.Ability to read and interpret documents such as financial reports, accounts and ledgers.

5.Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.

6.Ability to perform mathematical calculations using formulae to solve accounting problems.

7.Ability to follow oral and written instructions.

8.Ability to gather information by examining records and documents and through questioning individuals.

9.Ability to maintain accurate records.

10. Ability to prepare genera and financial reports.

11. Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.

12. Ability to communicate effectively in oral expression.

13. Ability to exercise sound judgment.

14. Ability to exercise discretion in handling confidential information.

15. Ability to deal tactfully with others.

16. Ability to establish and maintain harmonious working relationships with others.

17. Ability to work independently.

18. Ability to work in a team setting.

19. Ability to give written and oral instructions in a precise, understandable manner.

20. Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic review and/or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.

21. Knowledge of the principles, practices and techniques of supervision.

Desired Qualifications:

• Experience with check processing.

• Experience with cash management/banking functions.

• Experience with Ellucian Banner.

• Experience with automated accounting systems

• Knowledge of general accounting methods

• Strong organizational skills and attention to detail and accuracy

Equivalency Statement

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

Additional Information:

Salary: $59,960.94.00- $84,956.04

An appointment made from outside the bargaining unit will be at step one unless the collective bargaining agreement dictates otherwise.

Grade: 18

Employee Status: Full Time

Benefits: Yes

Hours per Week: 37.5

Number of Weeks: 52

Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Application Instructions:

Candidates for employment should be aware that although the COVID 19 Vaccination Requirement Policy is no longer in effect, all Community College students, faculty and staff are strongly encouraged to be up to date with vaccination against COVID-19. For additional information related to the status of the COVID19 Vaccination Requirement Policy, please visit: https://mwcc.edu/covid/

The following documents are required:

1.Resume

2.Cover Letter

Anticipated Effective Date: August 2024

Priority will be given to applications received prior to August 4, 2024

Applications will continue to be accepted until the position is filled.

Candidates may be subject to employment screening to include both a Criminal Offender Record Information (CORI) request and a Sexual Offender Registry Information (SORI).