Accountant III - 43000047

Requisition No: 829266

Agency: Financial Services

Working Title: ACCOUNTANT III - 43000047

Pay Plan: Career Service

Position Number: 43000047

Salary: $32,760.00 - $65,482.44

Posting Closing Date: 05/28/2024

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• OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*

DIVISION: OFFICE OF FINANCE AND BUDGET

BUREAU: DISBURSEMENTS

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

High School diploma or equivalent is required.

Preference:

• Microsoft Office, Word, Excel, Outlook experience.

• Two (2) years of professional bookkeeping / accounting experience.

• MyFloridaMarketPlace, Purchasing Card Works, State (STMS) Travel knowledge.

• Disbursement experience in FLAIR.

• An associate degree.

In office hours are 8:00 - 5:00 Monday to Friday.

This position requires a security background check, including fingerprint as a condition of employment.

Anticipated hiring salary will be based upon experience.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge and skills in Florida Accounting Information Resource (FLAIR) & Management Reporting Environment (MRE) Warehouse

• Knowledge and skills in My Florida Marketplace (MFMP) as it relates to accounting roles.

• Knowledge and ability to use mathematics, numbers and their operations and relationships with the business purpose.

• Knowledge and skills in information gathering knowing how to find information and identify essential information.

• Knowledge and skills to problem solving and identify the nature of the problems.

• Knowledge and ability to research Florida Statues and Florida Administrative Code

• Knowledge and Skills to work within MS Excel & MS Word

• Ability to plan and organize work assignments.

• Ability to prepare and maintain a variety of accounting records.

• Ability to communicate effectively with others both verbally and in writing.

• Ability to work in a team environment.

• Ability to establish and maintain effective working relationship with others.

• Knowledge of accounting principles, practices, and procedures.

• Knowledge of the methods of data collection.

• Ability to determine work priorities and ensure proper completion of work assignments.

• Ability to analyze and interpret accounting data.

• Ability to work independently with intermediate level of direction.

BRIEF DESCRIPTION OF DUTIES:

This accounting position is in the Bureau of Financial Services, Disbursements Unit and is intermediate level work, performing a range of encumbered and unencumbered disbursement assignments independently under limited supervision.

The work requires applying a general knowledge of business practices to a variety of practical situations. Maintains thorough knowledge of disbursement functions and accounting methods directly related to assigned duties. Must use skill in applying instructions to accomplish different job functions. Applies appropriate accounting practices in the auditing and processing of payments utilizing FLAIR@DFS, MFMP, STMS and/or FLAIR which includes ensuring compliance with applicable Florida Statutes, policies, procedures, and rules of the Department of Financial Services and that the payments are appropriately authorized, meet the guidelines in the agreement, the encumbrance is accurate, and the vendor ID and vendor address are verified. Analyzes financial transactions to determine accuracy and completeness of entries. Maintains logs in Microsoft Excel on recurring payments reflecting the necessary information to track the progression. Ensure required documentation is attached to the voucher schedule and that the voucher packet is submitted to the Finance and Accounting Director II on the same day it is issued.

Independently perform complex audits of travel reimbursements under limited supervision.

The work requires applying a logical understanding of business practices and procedures in order to analyze and resolve problems of a specialized or technical nature. Must use skilled decision-making techniques in evaluating, data to formulate solutions, or recommendations of a specialized or technical nature. Maintains thorough knowledge and understanding of Florida Statutes, Comptroller and Agency Addressed Memoranda, and accounting methods and practices. Utilizes FLAIR, MFMP, and FLAIR@DFS to extract the necessary reports to post audit and verify one time and regular payments as necessary. Ensure required documentation is attached to the voucher schedule and that the voucher packet is submitted to the Finance and Accounting Director II on the same day it is issued.

Screens invoices for items requiring immediate processing.

Verify encumbrances, identification numbers, and other agency FLAIR account codes are accurate for invoice processing.

Ensure special approvals/justifications are present.

Enters disbursements into FLAIR using appropriate Transaction code (51, 70)

Prepares voucher packages.

Reviews invoices processed by the Exception Handler in My Florida Marketplace (MFMP) for approval, and verifies payments processed for mathematical and data entry accuracy.

Develops and maintains a thorough knowledge of Florida Statutes, Department of Financial Services Expenditure Guidelines, Florida Administrative Codes, and internal procedures which pertain to auditing and payment of invoices.

Maintains a standard of 97% or higher of invoices vouchered for payment within 20 days of the transaction date.

Responsible for processing disbursements of Certified Forward funds and monitoring certified forward balances to include but not limited to contacting Division staff on status of invoices, receipt of goods and services for items certified forward to ensure that funds don't lapse.

Responsible for the processing of purchasing card transactions utilizing the BOA Purchasing Card Works Business System. Reviews invoice/receipts in the Purchasing Request Module, ensuring coding is accurate and follow F.S. 112, 287. Research payment history as needed for Department/Office personnel. Ensures p-card receipts are audited and in compliance with Florida Statutes, policies, and procedures of the Bureau of Auditing and the Bureau of Financial and Support Services

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.