Accountant II

About Greenfield Community College:

A rewarding career in higher education awaits you at Greenfield Community College!

As a NECHE accredited community college, GCC offers its students a wide variety of innovative programs. The college is known for its caring and supportive environment of faculty and staff dedicated to the success of its learners.

OUR MISSION

Greenfield Community College provides a high quality education to all who seek the knowledge and skills necessary to thrive and effect positive change in their lives, communities, and the world. With excellence, innovation, and an unwavering commitment to teaching and learning together in an inclusive and caring environment, we empower all learners to reach their full potential.

OUR VISION

Greenfield Community College aspires to be an agent for a more equitable, just, vibrant, and resilient world through education.

GCC PERKS & BENEFITS:

As an employee of the Commonwealth of Massachusetts, GCC employees are offered a competitive total compensation package, including but not limited to:

• High quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)

• Great Dental plans and Vision discounts

• Flexible Spending Account and Dependent Care Assistance programs

• Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).

• 12 paid holidays per year and competitive Sick, Vacation and Personal Time

• Tuition Benefit for employees and dependents at state colleges and universities

• Professional Development and Continuing Education opportunities

• Access to the Commonwealth's Mass4You, employee assistance program

Job Description:

Accountant II, Student Financial Services

BARGAINING UNIT/NON-UNIT: AFSCME

ANTICIPATED START DATE: May 1, 2024, or as soon as possible thereafter

SALARY RANGE: Grade 16, Step 1: $2,075.77 biweekly ($53,970.02 annual)

GENERAL DESCRIPTION OF DUTIES:

Under the guidance of the Director of Student Financial Services, the Accountant II plays a pivotal role in delivering exceptional customer service to students and families navigating the financial aid process and making student payments. This position involves aiding students in completing the FAFSA process, communicating college policies effectively, and collaborating closely with the Associate Student Accounts Manager to oversee accounts payable and receivable.

EXAMPLES OF ESSENTIAL DUTIES:

• Maintain an in-depth understanding of federal and state regulations, college billing practices, and relevant policies.

• Provide guidance to students and parents on financial aid application procedures, eligibility criteria, and special circumstances, both on and off campus.

• Conduct regular financial services procedures to ensure the smooth operation of various aid programs, scholarships, and billing processes.

• Manage intercept records, payments, and debt collection processes.

• Effectively communicate complex policies to students, families, staff, and the public.

• Perform daily cash-ups, deposits, and reconciliations accurately.

• Resolve student payment issues and facilitate referrals to appropriate offices or agencies.

• Conduct monthly reconciliations for Pell Grants and Direct Loans, and oversee E-filing system reports and migrations.

• Support the Associate Student Accounts Manager in journal entry preparation and reconciliation activities.

• Provide backup for Direct Loan student requirements and counseling records.

• Assist in managing financial aid Satisfactory Academic Progress (SAP) and monitoring student enrollment and progress.

• Facilitate federal work-study payroll data entry and assist in annual federal audit record collection.

• Assist in posting non-credit course charges and reconciling bookstore account charges.

• Provide backup support for applying third-party payments to student accounts.

• Assist with collections activity, including posting payments, late fees, and health insurance charges.

• Occasionally work extended evening hours and Saturday Enrollment Days.

• Perform other duties as assigned

Requirements:

MINIMUM TRAINING AND EXPERIENCE*:

Applicants must have at least;

(A) two years of full-time, or equivalent part-time, professional experience in accounting or auditing, or

(B) any equivalent combination of the required experience and the substitutions below.

• An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience. *
• A Bachelor's or higher degree with a major in accounting, business administration or business management may be substituted for the required experience. *
• Education toward such a degree with be prorated on the basis of the proportion of the requirements actually completed.

PREFERRED QUALIFICATIONS:

• Experience using Microsoft Access, with the ability to create and build databases
• EQUIVALENCY STATEMENT:

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

JOB CLASSIFICATION: https://www.mass.edu/shared/classificationspecs/specspers/Accountant Series.doc

Additional Information:

AFFIRMATIVE ACTION STATEMENT:

Greenfield Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, GCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer by contacting Human Resources by email at humanresources@gcc.mass.edu or by phone at 413-775-1313

ANNUAL SECURITY REPORT NOTICE:

Greenfield Community College's Annual Security Report is available online at www.gcc.mass.edu/webdocs/safety/GCC-Annual-Security-Report.pdf

The report contains crime statistics for the three most recent calendar years for certain locations associated with the College as well as other campus security and personal safety topics such as: crime prevention; campus safety authority; crime reporting polices; campus alerts (Timely Warnings and Emergency Notifications), programs to prevent dating violence, domestic violence, sexual assault and stalking; and other matters of importance related to security on campus.

If you would like to receive a paper copy of the Annual Security Report, you can stop by the Public Safety Office at One College Drive, Greenfield, MA 01301 or you can request that a copy be mailed to you by calling 413-775-1212.

• Greenfield Community College is proud to value diversity in our community of faculty, staff and students and is an Equal Opportunity/Affirmative Action employer.

THE COMMONWEALTH OF MASSACHUSETTS ACCREDITED BY THE NEW ENGLAND COMMISSION OF HIGHER EDUCATION

Application Instructions:

To apply, click on the "Apply Now" button.

You will be prompted to set up a new account or login to an existing account.

From there, you will be able to upload the following required documents for consideration:

• Resume

• Cover letter

• Contact information for 5 professional references

When preparing your cover letter and resume, please refer to the minimum and preferred qualifications and, if applicable, include an equivalency statement.

Successful completion of a CORI check WILL be required as a condition of employment. Official copies of all academic transcripts will be required at the time of hire.

Review of applications will begin with those received up to and including May 1, 2024.