Accountant II (General Ledger)

Description

Prepares financial and regulatory reports, and performs general ledger analysis in the maintenance of Opportunity Home SA Accounting Operations.

Examples of Duties

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed. These essential functions require a consistent presence in the work environment on a regular basis and regular attendance must be maintained.

• Preparation of financial analysis and reports.

• Ensures that funds are properly reported and expended.

• Compiles and analyzes financial information and prepares journal entries to account documenting business transactions and prepares reports.

• Responsible for properly accounting for grants and processes thus ensuring compliance with funding source administrative guidelines including, but not limited to: timely receipt of revenue; accurate submission of financial reports; and orderly, timely and accurate closure of projects; as applicable.

• Facilitates the year-end close process with internal and external auditors serving as a liaison to external auditors. Manages the audit/assurance process by assisting with audit fieldwork and reviewing and/or preparing audit work papers.

• Collects appropriate data and prepares all necessary reports for the Housing and Urban Development Department (HUD), lenders, and other regulatory parties.

• Assists in the training of accounting staff in assessing accounting policies, procedures, financial reports and internal controls.

• Ensures accuracy and timeliness in classifying and recording of financial and business transaction data;

• Performs month-end closings to include posting accruals, reconciling bank accounts, and review of financial statements.

• Monitors compliance with debt convent, trusts, loan, and other regulatory agreements.

• Provides assistance and information that is vital to the decision-making process to senior accounting staff and management.

• Prepares contractual and Regulatory financial accounting reports to external investors and other parties.

• Prepares internal and external financial statements, including cash flow statements, on an annual basis. Completes year-end tasks including posting accruals, tracking cash flows, and finalizing annual reconciliations.

• Prepares statistical analyses and identifies financial areas requiring analysis.

• Assists in the budget process by researching fluctuations between actual and projected operations.

• Adheres to Government Accounting Standards Board (GASB), Housing and Urban Development (HUD), and other regulatory and contractual financial accounting and reporting requirements.

• Ensures that the expenditure of funds is in compliance with applicable SAHA, city, state, and federal policies;

• Reconciles subsidiary ledgers to the General Ledger (i.e. Fixed Asset).

• Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

• If applicable, oversight of transactional processes.

• Performs other duties as assigned.

Additional duties specific to the following positions:

General Ledger

• Performs month-end closing tasks to include posting accruals, reconciling bank accounts, and reviewing financial statements.

• Responsible for the complete audit cycle including but not limited to, completing all tasks in preparation for the year end audit, preparing financial statements, MD&A, cash flow, notes and schedules; preparing Provided By Clients (PBCs), and any followup for assigned companies.

• Monitors compliance with debt instruments, trust, and other regulatory agreements.

• Assists in the budget process by providing financial information and reviewing to ensure compliance with investor, lender, or regulatory requirements

• Prepares and submit reports to ensure contractual and regulatory compliance with, including but not limited to, governmental agencies, investors and other parties.

• Reviews audit reports and tax returns as necessary and provides comments in a timely manner.

• Review and comment on relevant sections of draft legal documents related to construction, redevelopment, debt and acquisition for assigned companies.

Accounts Receivable

• Review, post, interface, and reconcile all accounts receivable activity.

• Process daily bank transfers, wire transfers, and payment receipts from multiple sources.

• Process large volume of automated payments to external customers on a bi-weekly basis using various software platforms.

• Performs month-end closing tasks to include reconciling accounts receivable transactions to the monthly bank activity and resolve or make the necessary adjustments for any outstanding items.

• Research and resolve tenant ledger discrepancies or customer direct deposit issues as necessary.

• Assist with audit field work related to accounts receivable.

• Maintains documentation related to the accounts receivable function in accordance with records retention policies and procedures.

Budget/Payroll

• Assists with the budget process for the organization's $260M annual budget which includes over 200 business units. Tasks will include providing training, entering and analyzing data.

• Prepares Annual Budget presentations for the Board of Commissioners, Executive Leadership Team, or other interested parties.

• Reconciles, prepares & files quarterly and annual federal and state payroll tax reports and provides followup as necessary.

• Performs month-end closing tasks to include posting accruals, reconciling bank accounts, and reviewing financial statements.

• Reconciles annually all payroll related general ledger accounts,internal fees and assists in the completion of audit request documentation.

Analysis

• Analyzes complex financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability.

• Develops financial reports for forecasting, trending, and results analysis.

• Prepares quarterly financial report and other narrative analyses for the Board of Commissioners, Executive Leadership Team, or other interested parties.

• Provides year-end financial audit support, including preparation of the statement of cash flows, various supporting schedules to the financial statements, documentation of processes and procedures, and responding to audit queries.

• Assists with the preparation of the unaudited and audited Financial Data Schedule (FDS) to HUD.

• Monitors, interprets, and implements GASB pronouncements and other accounting standards.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills

• Values Driven| Demonstrates an understanding of the values (Compassion, Equity and Excellence) and embodies the values in their work and interactions with residents, vendors, co-workers, supervisors, board members, community members, and other stakeholders.

• Customer Service|Responds with Compassion in a professional manner to the expectations and needs of internal and external customers; is friendly and helpful to all customers, fostering positive relationships while providing Excellent service.

• Effective Use of Information|Communicates important information to those who need to know clearly, securely, effectively, orally and/or in writing; proactively exchanges accurate and timely information.

• Commitment and Continuous Improvement|Sets the standard for Excellence by proactively pursuing innovation through systematic experimentation and learning. Corrects mistakes by assessing appropriate processes, proposing adjustments, and prioritizing long-term solutions.

• Teamwork|Balances team and individual responsibilities; exhibits Compassion, objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts of Excellence; attends, supports, and participates in the organization's team building events.

• Responsiveness and Accountability| Demonstrates a high level of Excellence and holds oneself personally responsible for one's own work; complies with procedures and directives and understands the importance of maintaining and managing confidential information; recognizes and anticipates issues and provides a responsive resolution in a timely manner.

Typical Qualifications

Education

Required

• Bachelor's Degree in Accounting from an accredited four-year college or university.

• A Grade Point Average (GPA) of 2.5 or higher in accounting courses is required.

Experience

Required

• Eighteen (18) months accounting experience in the specialized areas of Public Housing, Assisted Housing, HUD programs or other affordable housing programs; or three (3) years of general ledger accounting work.

• Prior experience with either JDEdwards or other ERP systems.

• Must have the ability to learn and use cloud applications such as the Google GSuite applications to include but not limited to: Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets and Slides. Understanding document sharing and collaboration in the cloud. Experience and proficiency with Microsoft Office 365, cloud accessible applications to include but not limited to: One drive, Outlook, Word, Excel and Powerpoint or MAC or PC desktop equivalent is acceptable.

• Successful completion of a criminal history background check, education, and work history verification, and drug screening test.

License + Certificates

Required

• Texas Class "C" driver's license at the time of placement and insurable by the organization's fleet and liability insurance carrier.

• Must have the ability to earn certifications as required by assigned tasks.

Preferred Education and Experience

• Ability to learn cloud technologies such as LucidChart for diagram , workflow and chart drawing. Experience with Vizio or equivalent is acceptable. Basic understanding of Virtual Private Network (VPN) access to connect to internal business systems.

Technical Skills

To perform this job successfully, the employee should have

• Knowledge of generally accepted accounting and auditing principles, practices and procedures

• Knowledge of preparation and maintenance of accounting and budgetary data & records.

• Enterprise Resource Planning (ERP) computer systems, and database, spreadsheet and word processing software

• Knowledge of modern office practices, procedures and equipment.

• Interpersonal skills.

• Ability to work confidentially with discretion

• Ability to perform a variety of technical accounting duties in the preparation, maintenance and control of financial data records.

• Ability to assure compliance with applicable policies, procedures and governmental regulations.

• Ability to reconcile accounts and balance financial statements.

• Maintain, prepare and file periodic, quarterly and annual tax returns

• Ability to plan and organize work.

• Ability to operate a variety of office equipment and machines.

• Ability to establish and maintain cooperative and effective working relationships with others.

• Ability to work independently with little direction.

• Ability to meet schedules and timelines.

• Ability to communicate effectively both verbally and in writing.

• Ability to work respectfully and courteously with staff and the general public.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; walking and moving about the office and/or community property, and attending onsite and offsite meetings. The employee must be able to complete data entry, utilize various portals and communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Environment

• The noise level in the work environment is usually moderate

• High level of interaction with external/internal clients

• May be transferred or be required to work at different properties or sites for interim periods in order to support business needs.

Outside Environment

• Subject to environmental elements when conducting visits to various sites or participating in outside events.

ADA Statement

In compliance with the Americans with Disabilities Act, the organization will make reasonable accommodations to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities, if it would not impose an "undue hardship" on the operation of the employer's business.

Ethics

As a public agency, the organization is committed to maintaining the highest of ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism and honesty, to merit the respect of our co-workers, clients, partners, vendors and the general public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy and responsiveness.

Equal Employment Opportunity Statement

Opportunity Home is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religion, gender (including pregnancy, gender identity and sexual orientation), national origin, age (40 or older), disability, or genetic information, marital status, veteran status, arrest record or any other characteristic protected by applicable federal, state or local laws. Opportunity Home is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. This position specification is not an employment agreement or contract. Management has the exclusive right to alter this position specification at any time, without notice.