Accountant II - 64005001

Requisition No: 824049

Agency: Department of Health

Working Title: ACCOUNTANT II - 64005001

Pay Plan: Career Service

Position Number: 64005001

Salary: $31,200.00 - $36,750.00

Posting Closing Date: 04/11/2024

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Your Specific Responsibilities:

This position is part of the Administrative Services Team. The position is the primary purchaser for DOH-Citrus and backup purchaser for DOH- Marion. This position also provides fiscal support in Administrative Services for Marion County.

Prepares and reviews purchasing documents to ensure that all requisitions are accurate and conform to the agency policy, procedures and regulations for DOH-Citrus in MFMP. This includes working with supervisors and staff to ensure purchasing requirements are met in a timely and economical manner.

Continually reviews purchases to identify problem areas impeding timely completion of requisition/purchase order process and provides corrective action and/or training to eliminate barriers. Completes spreadsheets for tracking all requisitions to assure that they are processed in a reasonable length of time. Purchasing requires the knowledge of state vendor contracts, alternate contract sources, how to quote out items that are not on state contracts and the maintenance of vendor quotes.

When necessary, works with legal, state purchasing office, etc. to prepare legal advertisements, formal bid invitations and correspondence regarding purchasing. Travels to DOH-Citrus at least annually to provide hands on purchasing training for staff.

Acts as a backup purchasing agent for DOH-Marion as needed. (Same purchasing duties as described above)

Attends meetings, workshops, and conferences keeping current with changes and/or additions to purchasing rules, laws, and procedures; product changes and/or upgrades; minority requirements; maintains and increases professional development

Responsible for reviewing and reconciling p-card purchases, attends training on usage, and maintaining security of the state purchasing card. Understands that personal or unauthorized use of the card will result in disciplinary action and restitution to the department. Processes, reviews, and reconciles P Card charges in the WORKS system as the cardholder and at secondary levels as needed within required timeframes.

Provides support to Accounts Payable and Receiving for DOH-Marion. This includes assisting with filing POs, receiving, reviewing, and preparing invoices for payment by assigning correct Org, EO and object codes after verifying that products/services have been received and that all proper documentation is attached.

Inputs PO based invoices into AOD or calls vendors to charge qualifying invoices to p-card. Ensures all blanket purchase orders have been received in AOD prior to processing of invoices. Research missing items and incorrect charges by contacting the vendor or department.

Closes purchase orders when items are cancelled. Receives vouchers and scans additional documentation into W-drive and Axiom. Reviews and makes sure vouchers are ready for QA.

Scans p-card vouchers and associated documentation into W- drive. Reviews encumbrances to check for outstanding purchase orders and research to see if closure is needed and/or needs to be released.

Provides additional support regarding Fleet. Assists shipping/receiving by verifying that vehicle logs and spreadsheet are completed accurately and timely.

Obtains vehicle information to submit for approval of repairs. Tracks safety recalls and verifies repairs have been made. Breaks down each department's billing and usage in vehicle log.

Prepares fleet invoices for payment to include a breakdown for each department for fuel and repairs. Drives fleet vehicles for service as needed.

Provides other administrative backup duties as required, including but not limited to, shipping/receiving for DOH-Marion, deposit assistance, etc.

Other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of State of Florida and Department of Health purchasing rules, statues, policies, and procedures

• Knowledge of State of Florida and Department of Health accounts payables rules, statues, policies, and procedures

• Working knowledge of Ariba on Demand

• Skilled in providing outstanding customer service via phone, writing and in person.

• Ability to develop and provide training programs

• Skilled in Active listening

• Ability to plan, organize and prioritize responsibilities.

• Ability to work within established timeframes.

• Knowledge of administrative and clerical procedures and systems.

• Ability to organize and file materials.

• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.

• Working knowledge of various computer software applications including Word, Excel, Outlook, and standard office equipment (fax, copier, phones).

• Ability to establish and maintain effective working relations with others

• Ability to maintain bookkeeping records and inventories

• Ability to problem solve using mathematics

Qualifications:

Minimum -

Experience working in Accounts Payables

Experience preparing purchase documents/requisitions

Experience with Vendor relations/customer service

Experience working with Microsoft excel

Preferred -

Experience in My Florida Market Place

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Marion County Health Department

1801 SE 32nd Ave Ocala Florida 34471

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Ocala