Accountant I

TITLE: Accountant I - Accounts Payable

REPORTS TO: Assistant VP of Finance and Operations

SALARY: Grade 9 (base pay from $37,830.00 - $47,830.00)

ROLE: Accountant I is responsible for performing a variety of general accounting and accounts payable tasks. Responsibilities will include Full Cycle Accounts Payable processing, Annual 1099 form preparation, general ledger account reconciliation and adjusting entries.

• After the initial probationary period, this position can be hybrid remote with 1 days on site biweekly.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Review and verify Check Requests/Invoices for accuracy and prepare for approvals

• Research and resolve invoice and payment discrepancies and issues

• Enter invoices into Accounting system (Jenzabar J1) for weekly processing

• Prepare payables for payment via ACH/Wire or online payments, including benefit payments

• Prepare bi-weekly check runs, or as needed, for Vendors not set up for Electronic Payments

• Record check disbursements into Positive Pay system

• Responsible for setting up new vendors in accounting system, including obtaining all requirement paperwork form vendor

• Verifying ACH/Wire payment information with Vendors and setting up payment templates in Banking System

• Accounts Payable Outstanding Check Monitoring and Follow Up

• Preparation of annual 1099-NEC and 1099-MISC forms

• Responsible for Pre-paid and Accrued expense reconciliation and reversing Journal Entries

• Make adjusting journal entries as needed

• Performs other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Applicant should be physically capable of walking or standing a post outdoors for extended periods of time, as well as ascending and descending stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent organizational skills and attention to detail

• Strong analytical and problem-solving skills

• Experience maintaining a general ledger for a diversified company with monthly reconciliation and accounts payable responsibility

• Experience with managing cash management functions of an organization

• Ability to prioritize work with a sense of urgency

• Ability to operate Microsoft Excel and computerized accounting systems at an intermediate level

• Excellent verbal and written communication skills, strong problem-solving and follow up skills

• Ability to communicate effectively, work collegially in the community, and understand and support the mission of St. John's College

• High level of personal integrity

• Ability to pass background investigation including credit check

• At least 2+ years of Accounts Payable and General Accounting experience

• Associate's degree in accounting, Finance, or related field a plus

• Experience using accounting software; prior Experience with Jenzabar Accounting systems a plus

• Proficient in Microsoft Office suite applications and Adobe Acrobat.