Accountant I - 64049735

Requisition No: 831263

Agency: Department of Health

Working Title: ACCOUNTANT I - 64049735

Pay Plan: Career Service

Position Number: 64049735

Salary: $38,000-$40,000

Posting Closing Date: 06/28/2024

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

Job posting category OPEN 64049735

Your Specific Responsibilities:

This is professional work involving the maintenance of the Accounts Receivable, Billing, etc. for the Ryan White Program at the Alachua County Health Department. Maintains the RW Access Database.

Responsible for monitoring all data relating to client demographics, Purchase Order (PO) line items, billing and receipts. Liaison for Lead Agency for all phases of processing POs and PO Change forms including PO discrepancies and vendor issues. Process POs, enter PO line items into system, cross check monthly for accuracy, run monthly reports, enter numbers on account tracking spreadsheets, enter paid with check registers sent by Lead Agency biweekly, run outstanding authorization reports and correspond with vendors to assist them with rebilling or determine when voids need to be done, process voids, assist case managers with PO and PO Void/Change Form parameter compliance.

Maintain and distribute RW Vendor Budget to Case Managers. Analyze spending trends and make recommendations to RW CM Supervisor on the progress of weekly, monthly, and quarterly spending.

Balance account with check registers generated by the Lead Agency for payments to vendors. Make changes to the budget as stipulated by the Lead Agency. Report to supervisors about budgetary recommendations, statistical data issues, discrepancies found in data. Process check registers sent by Lead Agency by entering into database, pull POs and mark paid, determine discounted prices and funnel monies back into the case managers' budgets, determine discrepancies and resolve issues with Lead Agency, file chronologically by date.

Create Excel Spreadsheets, Word documents, Access queries and reports. Assist co-workers with technical support.

Take and prepare for distribution Ryan White and HIV staff meeting minutes.

Maintain filing system for RW Fiscal records, Check Registers, and POs containing client data in a secure manner to protect confidentiality. Prepare files for storage according to State Record Retention guidelines. Perform QI and scan charts as needed.

Purchase Requester for Ryan White, HIV and STD programs. Create requisitions using Ariba for the MFMP purchases and enter receiving data upon receipt of items.

Distribute supplies to offices. Monitor supply needs. Research products, comparison shop, and correspond with vendors when needed. Check MFMP daily.

Verify that Ryan White is payer of last resort on client lab invoices.

Performs other related duties and projects as assigned by supervisor, including items below.

Responsible for securing the designated information sets to protect confidentiality, data integrity, and appropriate access, for all information, both confidential and public record, which is stored in hard copy or electronic formats.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowing how to find information and identifying essential information. Observing and evaluating the outcomes of a problem solution to identify lessons learned or redirect efforts.

Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods.

Qualifications:

Minimum

• Experience using and creating Excel Spreadsheets & Word documents. Access queries and reports. Assist co-workers with technical support.

Experience With invoicing, PO's and distribution of supplies.

Preferred

• Experience working in a medical office or with STD/HIV.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Alachua CHD,224 SE 24th St Gainesville, Fl 3264

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.