Accountant / Fiscal Analyst / Accounts Payable - Dofs

Job Responsibilities

With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.

This position is located at the Department of Mental Health, Central Office, 2414 Bull Street, Columbia, SC 29201.

As the Accountant/Fiscal Analyst, you will process Purchase Order, Direct pay, Travel, and IDT documents from various offices for payment with the appropriate supporting documentation and authorizations. Ensure a three (3) day turnaround time for all invoices. Research invoices/issues needing resolution. Provide excellent customer service. Stay up to date on General Ledger Codes and Comptroller Generals regulations. Review the uncashed check report. Assist with the implementation of centralization of accounts payable processing. Maintains desk policies and procedures. Stay in compliance with SCDMH agency compliance plan.

Responsibilities for this Accountant/Fiscal Analyst include but are not limited to:

• Process vendor invoices (57-PO, 30-direct pay, 35-travel, and 39-IDT) for payment within three (3) days of receipt.

• Screens documents by verifying the accounting codes, supporting documentation, approvals, and compliance with Agency procedures.

• Research outstanding invoices, payment inquires, past due amounts and vendor issues. Identifies correct PO's for past due payments and ensures proper approvals are included for direct payments. Ensures accurate data, account codes and supporting documentation comply with agency procedures.

• Provides accurate and timely customer Service for vendors, facilities and centers. Assists with questions, research information, informing vendor what invoice applies to a check, etc.

• Processes Inter Department Transfers (IDTs) requests/documents for payment within three (3) days of receipt.

• Stays up to date with the new DMH expenditure general ledger codes and CG's regulations. Haves Knowledge of and maintain current GL codes.

• Reviews and analyzes the uncashed report. Reaches out to vendors regarding to checks for payments not being deposited within 30 days of payment. Requests for reissue/cancel/stop payment on checks when needed.

• Assists with the implementation of centralization for all DMH. Keys all accounts payable invoices into the system timely and accurate within three (3) days of being received.

• Maintains desk policies and procedures. Procedures should be updated as the procedures and regulations change.

• Complies with SCDMH agency compliance plan and assures all legal responsibilities and requirements are followed within and related to Accounts Payable. Fulfill duties in compliance with regulations. Reports anything in the workplace that appears to violate the compliance requirements.

• Assists with special projects or request from upper management or supervisor.

Minimum and Additional Requirements

State Minimum Requirements: A high school diploma and professional experience in a related area such as accounting, auditing, finance, or banking. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.

Agency (Facility) Minimum Requirements: A high school diploma and professional experience in a related area such as accounting, auditing, finance, or commercial lending.

Note: If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.

Additional Comments

The selected candidate must have a sound basis in governmental accounting practices, especially as it pertains to South Carolina policies. Ability to build and maintain partnerships within different office units. Must have written, oral, and customer service skills. Ability to work in a timely manner with very little supervision. Ability to work well with others. Assist with vendors to keep the operations of the area working in a smooth and efficient manner. Overtime may be required.

The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children

• 15 days annual (vacation) leave accrual per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• State Retirement Plan and Deferred Compensation Programs