Accountant

Position Overview:

Administers, reconciles, and monitors local, state, and federal grants, capital assets, seized and forfeited funds, and accommodation taxes. Ensures appropriate documentation, tracking, and reconciliation of accounting related data. Maintains accounting controls by preparing and recommending policies and procedures. Responsibilities also include analyzing trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses. Reports to the Accounting Manager.

ESSENTIAL JOB FUNCTIONS AND EXPECTATIONS:

• Receives and monitors State Accommodation Tax Fund Allocation to the City and reviews applications for eligibility.

• Works with departments and external agencies to administer, reconcile, and monitor grants.

• Works with departments and independently on preparing and submitting applications for local and state grants. Once awarded administer, reconcile, monitor, and complete reporting for grant.

• Develops and submits Agenda to City Council, reviews, and processes award documentation, and notifies all applicants of award for Accommodation and Hospitality Taxes.

• Coordinates with A-Tax committee and advertises and proceeds over meetings to present applications.

• Maintains federal and state seized and forfeited accounts to include records of seized funds pending Consent Orders of Forfeiture, disperses forfeitures to State Treasurer and County Solicitor, issues reimbursement to City, reconciles bank statements, and creates annual report for the Department of Justice.

• Serves as backup staff for Purchasing Agent, Revenue & Business License Manager, and Customer Service Representatives.

• Creates and updates amortization schedules, debt service schedules, capital lease providers, and escrow accounts. Updates, monitors, and creates report from DebtBook portal.

• Prepares journal entries, compiles budget worksheets, and prepares PowerPoint presentations for meetings.

• Monitors and maintains FEMA/SCEMD and COVID-19 expenditures.

• Ensures compliance of financial data and assists Accounting Technician with adjustments and reconciling inventory.

• Maintains asset and depreciation schedules, reviews invoices for account distribution, assigns asset numbers, posts information to the fixed asset system, and reconciles general ledger accounts.

• Prepares and submits monthly, quarterly, and annual reports (including Notes 5-8 in CAFR) and audits.

• Effectively communicates with various groups and individuals such as the Finance Department staff, consultants, auditors, the general public, other City department heads and staff, customers, etc.

• Attends meeting, training, conferences, and seminars to enhance job knowledge and skills.

• Performs other job duties as required.

QUALIFICATIONS AND REQUIREMENTS:

• Bachelor's degree in Accounting with a minimum of two (2) years' experience in a job-related field, or an equivalent combination of education, training, and experience.

• Microsoft Office proficiency (Word, Excel, PowerPoint) with the ability to learn other software such NewWorldSystems.net, DebtBook, and accounting programs.

• Excellent verbal, written, customer service and interpersonal communication skills with basic-to-intermediate mathematical skills.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

Must be able to lift, reach, bend, exert force, or move objects weighing up to 20 pounds. May require sitting, standing, or walking for an extended period of time. Ability to adapt in a stressful work environment. Operates standing office equipment, such as computer, printer, copier, etc.