Accountant Assistant

Posting Details

Posting Details

Requisition Number S2738 Position Number 000100 Position Classification Title Accounting Technician Functional Title Accountant Assistant Position Type Administration

• Staff University Information

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master's and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and ">Instagram.

Primary Purpose of the Organizational Unit

The Controller's Office, part of the Division of Finance and Administration, is responsible for processing all University disbursements, general ledger accounting, construction accounting, cash management, and fixed assets. The unit is responsible for the disbursement of all University funds (payroll and accounts payable) in accordance with University and state policies and procedures. This unit is also responsible for a myriad of financial reporting to federal and state agencies, including W-2 information, 941 information, and 1099 information. This unit is actively involved in the implementation of new administrative systems including problem resolution, training, report writing, and data conversion. The areas within this unit are Payroll, Accounts Payable, Fixed Assets, Foundation Finance, Cashiers and Student Accounts, and Financial Accounting .

Position Summary

Re-Post, Previous Applicants Need Not Re-Apply, Still Under Consideration

This position is responsible for ensuring the accuracy and integrity of the university's financial records. One of their primary duties involves bank reconciliation, wherein they match the university's cash balances with bank statements, addressing any discrepancies such as outstanding checks or bank fees. Accounts Payable, and CI reconciliation is another pivotal task; this involves verifying that all AP transactions are accurate, including PaymodX, E-payables reconciliations. They also manage the reconciliation of cash receipts, including the petty cash utilized for minor departmental expenses, matches the recorded amounts. Furthermore, they're tasked with consolidating and presenting a daily state spending summary report, capturing the university's financial transactions of the day. In addition to these specialized tasks, this role performs various accounting and departmental budget duties, which may include managing accounts payable and receivable, assisting with budget preparation, and ensuring timely financial reporting. To safeguard the university's fiscal responsibility, this professional communicates with different academic and administrative departments to clarify discrepancies, upholds compliance with higher education accounting standards, and routinely briefs the university's financial management on reconciliation statuses and financial anomalies.

Minimum Qualifications

High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience. This is a generalized representation of positions in this class and is not intended to identify essential functions per ADA. examples of work are primarily essential functions of the majority of positions in this class, but may not be applicable to all positions.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

Higher Education experience; Bachelor's Degree with 12 credit hours of accounting coursework; Banner Finance Experience

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

• Name,

• Company Name,

• Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.

• Email Address

• Contact Phone Number

Recruitment Range $42,559 - $44,436 Org #-Department Office of the Controller

• 56202 Work Hours of Position 8 am

• 5 pm; minimal overtime expected Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title Accounting Technician Open Date 11/20/2023 Close Date 07/05/2024 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency

Key Responsibilities

Key Responsibility

Knowledge Professional: Financial Program Monitoring and Management

Essential Tasks

• Manage a variety of transactions which may require considerable financial program knowledge.

• Monitor and manage financial accounts for completeness, accuracy, and compliance with accounting standards and regulations and/or program laws and regulations.

• Assist with preparing reporting of complex financial area or program(s), including preparation and analysis of financial statements and reports.

• Develop, enhance, document, and maintain the series of programs and steps that encompass the 13th month dual chart process.

• Responsible for examining journal vouchers produced by campus auxiliaries and assisting the Cash Management team with daily financial operations.

• Format and process internal sales data provided by Campus Mail Services, Physical Plant Utilities Operations, and SERVE.

• Ensure that entries are processed timely and in accordance with the month end schedule.

• Complete a variety of entries related to fiscal year end reports and notes for submission to OSC.

Key Responsibility

Key Account Reconciliations

Essential Tasks

• Perform All Key account reconciliations such as Bank Statement

• STIF, Bank Disbursing, Loan

• Perkins, institutional, Fixed Assets, AP Travel, E-Payables, and Bond reconciliation.

Key Responsibility

Customer Services, Collaboration and Document Management

Essential Tasks

• Maintain the policies and procedures and accounting of and for Petty Cash Fund Accounts, Receipt logs, and University Vehicle Titles for the campus.

• Serve as resource related to those areas and routinely provide accounting support for those areas.

• Update policies/procedures as well as web-editable forms related to Travel (TRC1, TRV2A, TRV3A, TRVS, and Travel Manual), Accounts Payable (Banfins 32, 34, 35, CPS, Banhon, 59, 60, 69), and General Accounting (Reclass Journal Vouchers/FUPLOADs, Fin-04).

• Coordinate the posting of updated forms, policies, etc., to website.

• Liaise with various internal teams to ensure alignment and efficacy in all updates and training efforts.

• Upload Journal entries, and Fund establishment documents to Banner Management Document after reviewing.

Key Responsibility

Manage Departmental Budgets

Essential Tasks

• Responsible for the budgeting and spending of departmental funds associated with the Controller's Office.

• Use subsystems like Jaggear and the PCard to obtain all needed supplies and other items for the operation of the unit.

• Ensure that an adequate budget is available and that the correct funding source is used for each expenditure.

• Plan for and ensure budget availability for capital purchases.

• Assist with onboarding of new employees, ordering keys, access cards, and access setup.

Competency

Competency Knowledge

• Technical Competency Description

• Considerable knowledge of government accounting methods, procedures, and accounting practices needed to perform the work.

• Basic knowledge of program laws and regulations needed to perform the work.

• Knowledge of a variety of technology, financial systems, and software packages to create and maintain data.

• Ability to develop formulas for moderately complex spreadsheets.

Competency Level Journey Competency Financial Program Monitoring and Management Competency Description

• Ability to verify and ensure accuracy and validity of moderately complex transactions.

• Ability to examine accounting records to assure adherence to accounting standards and regulations. (Examples: variety of funding sources with different reporting cycles and standards; re-investment of funds and accountability for the more complex funding sources.)

• Ability to maintain and manage accounting records of moderate variety and complexity, including preparation of financial statements and reports. (Examples: research, compile, and analyze information; prepare statistics; write/draft reports; make recommendations for resolution.)

• Ability to supervise a financial function of moderate complexity.

Competency Level Journey Competency Problem Solving Competency Description

• Ability to identify and correct routine and recurring financial problems, referring other problems to a higher level.

• Ability to follow/apply oral and written guidelines.

Competency Level Contributing Competency Communication Competency Description

• Ability to explain and interpret financial information.

Competency Level Journey Competency Communication Competency Description

• Ability to communicate information to individuals or groups.

• Ability to communicate comprehensive and interpretative information that spans across functional areas. Ability to respond to non-routine inquiries.

• Ability to develop and edit written documents and/or reports with comprehensive and interpretative information that usually spans across functional areas.

• Ability to provide documentation to explain and support conclusions.

Competency Level Journey

ADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions

• F, Hand Movement-Grasping

• O, Holding

• R, Finger Dexterity

• O, Reading

• O, Writing

• O, Vision-Preparing/Analyzing figures

• F, Hearing

• O, Talking

• O, Sitting

• F, Walking

• O, Lifting-0-30 lbs.

• R Work Environment Inside

• C, Overtime

• O

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have experience using BannerHR?

• Yes

• No

• Are you currently a permanent, time-limited or RIF employee of UNCG?

• No Response

• Yes

• No

• Are you eligible to work in the United States without sponsorship?

• Yes

• No