Accountant Advanced

Agency: Department of Military Affairs

Salary: Anticipated Starting Salary (Effective 7/1/24) $5179 monthly; Full Range $5179 - $7341 monthly.

Job Type: Salaried Full-Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

Department: Comptroller

Work Location: Camp Lincoln - 1301 N. MacArthur Blvd, Springfield, IL 62702

Schedule: 7.5 daily, M-F

Hours: 8am-4pm (1/2 hr paid lunch) Can vary based on Mission requirements

Date Posted: 6/26/2024

Last Day to Apply: 7/10/2024

BID NOTICE #: 39248

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Essential Function 1

35% Maintains accounting records for division funds.

• Reviews, audits, and posts payments for purchases from the fund as well as the posting of deposits to the fund.

• Responsible for the accounting related to the allocation of division funds made available for individual Unit's use and disbursement of those funds.

• Prepares and reconciles the financial records of the individual units to the accounting records and balance of the fund.

• Enters, audits, releases, and maintains DMA contracts in SAP; coordinates with the Procurement Unit to determine appropriate entry and make corrections; coordinates with Deputy Comptroller to establish contract with Illinois Office of the Comptroller.

• Prepares status statements of balance available for the individual units and makes that information available to the units.

Essential Function 2

25% Processes all utility bills (electricity and gas heat), Air Base bills, and IMFRF Grants for The Department of Military Affairs (DMA).

• Reviews and audits bills and originates the AIS-13 entries.

• Reviews and releases C-13 vouchers to the IOC for payment after obtaining final approval and authorization from higher management.

• Maintains a spreadsheet of utility/Grant expenditures by month and facility for the fiscal year for monitoring and tracking of expenditures for budget purposes.

Essential Function 3

15% Processes payroll file and maintains appropriate payroll records.

• Performs calculations for the purpose of payroll entry, and audits payroll file for errors prior to processing.

• Prepares and presents billing statements for these amounts to Federal staff for reimbursement to the DMA.

• Track and record receipts of the related federal reimbursement and maintains detailed records of amounts due from the federal government in relation to the program.

Essential Function 4

10% Processes payments for travel reimbursement and for museum and historic artifact related disbursements.

• Review and audit C-10 or billing invoice

• Originating or approving AIS-13 entries

• Review and release vouchers to the IOC for payment after obtaining final approval and authorization from higher management.

Essential Function 5

5% Sorts and distributes all DMA employee paychecks and processes all Court of Claims investigations for the Department.

Essential Function 6

5% Provides messenger service for the Comptroller Division.

• Delivers and retrieves fiscal records and reports to and from other State offices including Central Management Services, Office of the Comptroller, and the State Treasurer's Office.

Essential Function 7

5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.Requires knowledge, skill and mental development equivalent to the completion of four years of college with courses in business administration and accounting

2.Requires two years of professional experience in accounting, external auditing, budgetary planning, and control of public accounting.

Preferred Qualifications

1.Prefer the ability to use computer and software including MS Excel and AIS (Accounting Information System)

2.Prefer the acuity to read printed and handwritten materials, manuals and instructions and to post financial information to journals, requisitions, legers and other financial records.

Employment Condition

1.Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.

2.Position is primary sedentary; however, may require being on feet for long periods of time.

3.Requires ability to lift and carry 50lbs, i.e., heavy boxes of files and supplies.

Agency Contact: Megan Layendecker

Email: DMA.StatePersonnelHROffice@illinois.gov

Phone #: 217-761-3808

APPLICATION INSTRUCTIONS

• Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

• If you are not already signed in, you will be prompted to do so.

• State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

• Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

• If you have questions about how to apply, please see the following resources:

• State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

• Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com
• NOTE: The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution. The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/557-5667.