Accountant Advanced

Agency: Department of Public Health

Office: Health Care Regulation

Division: Budget & Fiscal

Posting ID: 40-24-0333 / 39240

Posted: 6/28/2024-7/15/2024

Salary: Anticipated Starting Salary (Effective 7/1/24) $5,017 a month; Full Range $5,017 - $7,341 a month

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)

• Competitive Group Insurance benefits including health, life, dental and vision plans.

• Pension plan through the State Employees Retirement System

• Deferred Compensation Program - voluntary supplemental retirement plan

• Optional pre-tax programs

• Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

• 10-25 days of paid vacation time annually (10 days for first year of state employment)

• 12 paid sick days annually which carryover year to year

• 3 paid personal business days per calendar year (pro-rated dependent on start date)

• 13-14 paid holidays per year

• 12 weeks of paid parental leave

• Employee Assistance Program and/or mental health resources

• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 40-24-0333 / 39240

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform professional accounting, purchasing, and auditing functions involving the maintenance of complex state and federally funded project funds. Enters obligations for grants, contracts, IGAs, and other agreements. Assistants OHCR staff with procurement activities and prepares documentation and forms to ensure completeness and accuracy. Maintains OHCR Fiscal records of vouchers and backup materials.

Job Responsibilities

1.Independently performs highly professional accounting, purchasing, and auditing functions involving the maintenance of complex state and federally funded project funds.

• Prepares, examines, reconciles, analyzes complex statements and reports.

• Participates in training lower level accounting staff.

• Maintains official accounting records for the Office of Health Care Regulation funds and ensures compliance with Agency's Accounting Rules and the Comptroller's Statewide Accounting Management System.

• Coordinates with Accounting Services regarding accounting procedures and processes.

2.Monitors and enters obligations for grants, contracts, Interagency Agreements, and other agreements into the accounting system.

• Reconciles appropriation and obligation records and files the necessary reports and transaction adjustments.

• Assists in the completion of accounting forms, including but not limited to freeze forms, requisitions, travel requests, membership approvals and service procurement and contracting checklists.

3.Assists the fiscal staff in the maintenance of the Office of Health Care Regulation's official accounting records for all operation lines which include personal services, contractual services, travel, commodities, printing, equipment, telecommunications, and lump sums.

4.Verifies, allocates, posts, and reconciles accounts payable and receivable.

5.Assists in training of accounting staff and develops and maintains standard operating procedures for accounting processes and procedures.

• Works with supervisor to inform Office of Health Care Regulation staff of the procedures necessary to process vouchers, contracts and grants.

6.Assists supervisor in procuring supplies and services required by the Office of Health Care Regulation staff.

7.Assist with research and preparation of responses to internal and external audit requests and Court of Claims requests.

8.Performs other duties as assigned, or required, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.Requires knowledge, skill, and mental development equivalent to completion of four years of college, with courses in business administration and accounting.

2.Requires two years of professional experience in accounting, external auditing, budgetary planning and control, or public accounting.

Work Hours: Monday

• Friday 8:30am

• 5:00pm

Work Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056

Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Fiscal, Finance & Procurement

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com