Account Payable Specialist

The Account Payable Specialist, under the general supervision of the Finance Director, is responsible for supporting the company in optimizing its financial transactions and systems. Strengthen and grow relationships with vendors and suppliers through timely payments, assist in streamlining and improving the accounts payable process, exerciseintegrity and confidentiality in financial reporting and comply with national and local financial regulations.

PRINCIPLE ACCOUNTABILITIES:

Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records

Provide other clerical support necessary to pay the obligations of the organization

Maintain meticulous records of outstanding payables

Ensure the accuracy of an organizations financial documents for payment, auditing and tax purposes

Protect businesses against unintentional overpayment

Practice effective monitoring to ensure payments are made to vendors in a timely manner

Clarify any questionable invoice items, prices or receiving signatures

Assemble and review invoices to be completed for payment

Maintain copies of vouchers, invoices or correspondence necessary for files

Type periodic reports and other records

Obtain proper information and/or data regarding invoice payments

Check vendor files for any previous payments and assign voucher numbers

Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

Reconcile bank statements

Input daily bookkeeping and record keeping

Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

Education/Skill

Associates degree or equivalent

Strong mathematical skills

Experience in accounts payable (or accounts receivable)

Experience with accounting software and online platforms