Summary: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
o Reviews all invoices for appropriate documentation (extensive contract review & compliance) and approval prior to payment. Enters both check requests and PO invoices after review.
o Reconciles processed work by verifying entries and comparing system reports to balances.
o Charges expenses to accounts and cost centers by analyzing invoice/expense reports for compliance to company policies.
o Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling checks; insuring credit is received for outstanding memos.
o Pays employees by receiving and verifying expense reports.
o Verifies vendor accounts by reconciling monthly statements and related transactions.
o Answers all vendor inquiries and assists in managing payments to vendors through the establishment of strong relationships.
o Maintains historical records by scanning and linking invoice and attachments.
o Disburses petty cash by recording entry; verifying documentation.
o Prepares month end and year end accrual entries.
o Updates job knowledge by participating in educational opportunities.
o Accomplishes accounting and organization mission by completing related results as needed.
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
o Problem solving--the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
o Customer service--the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance and meets commitments.
o Planning/organizing--the individual prioritizes and plans work activities and uses time efficiently.
o Quality control--the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
o Quantity--meets productivity standards and completes work in a timely manner.
o Adaptability--the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
o Dependability--the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Education: High School/GED Required
Other: Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization and follow-up, Interpersonal Communication, Teamwork, Analyzing Information , Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills, McKesson ERP
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Westchester Medical Center