Account Clerk Senior

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Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GG_Police: Police Fiscal Unit

Salary Range Minimum:

$19.13

Salary Range Maximum:

$27.45

Closing Date:

Until Filled

Job Details:

Performs the highest level of non-degreed accounting and/or utility billing functions, including, but not limited to, analyzing and resolving billing and accounts payable issues, customer and financial database and records maintenance and other complex financial and records functions.Performs lead account clerk work involving administration of contracts, preparation and monitoring of department budgets, training, development and coordination of support staff, preparation of fiscal reports, and/or maintenance of complex financial and billing records and the handling of complex and sensitive financial matters.Positions allocated to this classification report to a designated supervisor or manager and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibility and from lower classes by its performance of high level account clerical responsibilities, including acting as lead worker to other account clerks.

Job Description:

SUMMARY

Performs the highest level of non-degreed accounting and/or utility billing functions, including, but not limited to, analyzing and resolving billing and accounts payable issues, customer and financial database and records maintenance and other complex financial and records functions. Performs lead account clerk work involving administration of contracts, preparation and monitoring of department budgets, training, development and coordination of support staff, preparation of fiscal reports, and/or maintenance of complex financial and billing records and the handling of complex and sensitive financial matters.

Positions allocated to this classification report to a designated supervisor or manager and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibility and from lower classes by its performance of high level account clerical responsibilities, including acting as lead worker to other account clerks.

EXAMPLES OF WORK

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

Prepares, monitors, verifies and balances departmental budget or other complex financial records and reports.

Understands, applies and trains other personnel in the proper billing of all utility services.

Interacts with other departments to ensure appropriate billing of utility services to customers.

Analyzes quotes and reviews, manages and administers departmental contracts.

Performs technical bookkeeping work, including journal entries to update the general ledger.

Accesses, interprets and determines the best methods to extract information from appropriate computer and manual systems to analyze, prepare and/or resolve financial and billing issues.

Analyzes large demand accounts to make billing corrections.

Analyzes and resolves the most sensitive and complex billing issues.

Interacts with vendor representatives and handles complaint issues.

Acts as the department resource for procurement of needed services, supplies, materials, and equipment.

Processes, reconciles and audits travel requests and reports and ensures compliance with appropriate City policies and procedures.

Compiles and prepares varied and complex financial reports for supervisors, internal and external auditors and/or local and state agencies.

Trains other City employees to understand and comply with departmental and organizational policies and procedures.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

May act in absence of supervisor.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping or other revenue-related accounting work, including two years in municipal accounting or finance performing complex clerical and sub-professional accounting functions; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

An Associate of Arts degree with at least 12 semester hours of accounting can be substituted for one year of experience;

Typing at a speed acceptable to departmental needs.

CERTIFICATIONS OR LICENSES

Licenses

None.

Certifications

None.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of financial operations, bookkeeping principles and standard office terminology, procedures and routines.

Thorough knowledge of City budgeting process.

Thorough knowledge of administration of grants.

Thorough knowledge of the City's ordinances, policies, systems and procedures governing its financial administration.

Thorough knowledge of applicable City computer and manual purchasing, billing and customer systems.

Thorough knowledge of the City's purchasing rules, regulations and procedures, as well as the administration of contracts for goods and services.

Thorough knowledge of accounting principles and procedures, and application to accounting functions.

Thorough knowledge of accounts payable and receivable, banking practices and general accounting procedures.

Thorough knowledge of rules and regulations of keeping accounting records.

Knowledge of and ability to process routine and semi-complex payroll, including hours of work and overtime provisions of the Fair Labor Standards Act.

Knowledge of business English and arithmetic.

Ability to analyze, evaluate and resolve complex accounting, billing and payroll problems

Ability to apply accounting principles to computerized maintenance of financial and accounting transactions.

Ability to skillfully operate computers and relevant software and other business machines.

Ability to perform front-end editing of financial data to ensure accuracy and resolve issues.

Ability to make mathematical calculations with reasonable speed and accuracy.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

May, on occasion, require lifting, pushing, and/or pulling (less than 20 pounds).

WORK ENVIRONMENT

May be required to work and attend meetings outside regular business hours.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All 'regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, interest free loans for purchase of fitness equipment, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.