Account Clerk

Req Id: 30987

Job Title: Account Clerk

Job Description:

Join Purdue University Fort Wayne:

We are currently seeking a full-time, on-site, Account Clerk in our Facilities Management office. This position ensures efficient and timely completion of office operations, act as the lead Business Assistant by leading and guiding other Business Assistants in the office and in Facilities Management. The pay for this position is $17.00/hr.

Primary Responsibilities:

• Maintain Accounting records, oversee key production, establish processes for standard tasks, coordinate staff payroll and leaves.

• Identify and reconcile Ariba invoicing issues.

• Maintain records and reconcile balances and resolve discrepancies for FM purchases of materials/supplies.

• Audit, review, and ensure contracts are invoiced and processed correctly to ensure timely coverage.

• Prepare and process paperwork, determine recharges for internal billing, and recommend budget adjustments as needed.

• Maintain personnel records and files using Success Factors.

• Ensure accurate timekeeping, make adjustments and corrections as necessary, process additional payments when needed.

• Assist in on-boarding, recruitment, timekeeping and other functions related to payroll.

• Assist with the recording of utility usage for analysis by management.

• Maintain accounting records for Campus Box Office and Special Events, making entries to financially close events an ensure proper payments to performers and/or promoters

• Process deposits for all FM Departments.

• Provide training and assistance to all FM Departments related to financial processes and procedures, and all other duties as assigned.

Required Qualifications:

• High School diploma or GED.

• At least 3 years of office experience with payroll, accounting, or other business-related functions.

• Valid driver's license and the ability to successfully pass a Motor Vehicle Records (MVR) check.

• Basic accounting, word processing, spreadsheets, and database experience.

• Capable of auditing and identifying discrepancies.

Preferred Qualifications:

• Associate's degree in accounting, business, or a related field.

• University experience.

Benefits:

• Free tuition through Purdue University Global.

• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).

• Insurance starts on first day of employment.

• Generous Paid Time Off - additional PTO in December.

• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.

• Purdue will not sponsor employment authorization for this position.

• Purdue full-time students may not be considered for a full-time benefits-eligible position.

• A background and misconduct check will be required for employment in this position

• FLSA: Non-Exempt (Eligible for Overtime)

• Retirement Eligibility: Non-Exempt Defined Contribution Plan

Purdue Fort Wayne is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

Apply now

Posting Start Date: 3/27/24