Account Clerk IV - Fiscal Services

Mountain View Elementary - El Monte El Monte , CA 91731

Posted 2 weeks ago

Job Summary

Job Summary

Under general supervision, performs highly specialized accounting and payroll clerical functions in maintaining financial and statistical records, pupil attendance statistical records, utilizing manual and computer assisted processes; performs responsible and technical payroll, and pupil attendance reporting functions; and does other related work as required.

Job Description / Essential Elements: Print

ACCOUNT CLERK IV

DEFINITION

Under general supervision, performs highly specialized accounting and payroll clerical functions in maintaining financial and statistical records, pupil attendance statistical records, utilizing manual and computer assisted processes; performs responsible and technical payroll, and pupil attendance reporting functions; and does other related work as required.

ESSENTIAL DUTIES

  • Performs highly specialized and technical accounting and clerical functions in the area of payroll, and pupil attendance accounting.

  • Independently conducts statistical research and analysis pertaining to budget development, payroll, student attendance accounting, and other fiscally related matters.

  • Plans, organizes and maintains a data management, storage and retrieval system.

  • Assembles, tabulates, calculates, verifies, and maintains accounting, payroll, and fiscally related information and data.

  • Performs complex and technical fiscal record management operations related particularly to payroll, pupil attendance and budget development information.

  • Initiates revisions and change to the data management, storage and retrieval systems to ensure more effective and efficient payroll, student attendance accounting projections and forecasts.

  • Assists in determining student enrollment projections.

  • Prepares trial balances and financial statements.

  • Prepares, balances, and processes the payment of payroll taxes and required quarterly and annual reports.

  • Prepares analytical reports to evaluate financial trends and projections as related to payroll

  • Prepares and verifies the accuracy and completeness of student attendance and enrollment reports, and prepares required average daily attendance reports.

  • Establishes, posts, and maintains journals, ledgers, and a variety of other accounting records.

  • Operates computers, computer terminals, and a variety of business office machines and equipment.

  • Prepares system input data and analyzes, verifies, and reconciles output reports.

  • Makes complex arithmetical calculations and verifies computations.

  • May perform lead functions within a specialized accounting record management operation, that include the preparation of technical State, County and Federal reports.

  • Performs in-service training programs for site personnel regarding student attendance accounting and enrollment issues.

  • Interprets and provides information regarding State and Federal regulations regarding payroll issues including tax sheltered annuity and custodial account programs.

  • Interprets and provides information regarding routine student attendance policies, regulations, and operational guidelines to District personnel.

QUALIFICATIONS

Knowledge of:

Methods, practices, and procedures of payroll record keeping, pupil attendance accounting record management;

MOUNTAIN VIEW SCHOOL DISTRICT

ACCOUNT CLERK IV - Page 2

Operation of manual and computer assisted database accounting record management systems;

Auditing student attendance, payroll accounting analysis practices, procedures, and techniques;

Organization and planning methods, trends, techniques, and practices.

Ability to:

Perform responsible and technical accounting clerical functions;

Prepare and review and analyze accounting and payroll control files, records, summaries, and reports;

Perform elementary accounting;

Lead, train, and advise accounting and other clerical personnel;

Make complex arithmetical calculations and verify the results;

Effectively and efficiently operate computers, computer terminals and other office machines and equipment;

Type or keyboard at a net corrected speed of 40 words per minute;

Understand and carry out oral and written directions;

Establish and maintain cooperative working relationships.

PHYSICAL DEMANDS

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.

  • Persons performing service in this position classification will exert 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.

  • This type of work involves sitting most of the time, but may involve walking or standing for brief periods.

  • Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

EXPERIENCE AND EDUCATION

Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills would be:

Experience:

Four years of highly responsible and technical experience in Payroll, student attendance accounting, accounting or budget control record management and reporting, including one year in a lead capacity.

Education:

Equivalent to the completion of the twelfth grade, supplemented by training or coursework in elementary accounting, bookkeeping, and business office organization and planning at the Community College level.

Requirements / Qualifications

Requirements / Qualifications

APPLICATION PROCEDURE: Applications with missing documents will be disqualified. 1. Application 2. Resume 3. Copy of HS Diploma 4. Two current letters of recommendation (preferably by a Supervisor) 5. Typing certificate (40wpm/5min)

QUALIFICATIONS Knowledge of: 1. Methods, practices, and procedures of payroll record keeping, pupil attendance accounting record management; 2.

Operation of manual and computer-assisted database accounting record management systems; 3. Auditing student attendance, payroll accounting analysis practices, procedures, and techniques; 4. Organization and planning methods, trends, techniques, and practices.

Ability to: 1. Perform responsible and technical accounting clerical functions; 2. Prepare and review and analyze accounting and payroll control files, records, summaries, and reports; 3.

Perform elementary accounting; 4. Lead, train, and advise accounting and other clerical personnel; 5. Make complex arithmetical calculations and verify the results; 6.

Effectively and efficiently operate computers, computer terminals and other office machines and equipment; 7. Type or keyboard at a net corrected speed of 40 words per minute; 8. Understand and carry out oral and written directions; 9.

Establish and maintain cooperative working relationships. CONDITIONS OF EMPLOYMENT: All employment offers are conditional, based upon the successful completion of the following: Drug screening, fingerprint/background clearance, and a tuberculosis clearance.

APPLICATION PROCEDURE: Applications with missing documents will be disqualified. 1. Application 2. Resume 3. Copy of HS Diploma 4. Two current letters of recommendation (preferably by a Supervisor) 5. Typing certificate (40wpm/5min)

QUALIFICATIONS Knowledge of: 1. Methods, practices, and procedures of payroll record keeping, pupil attendance accounting record management; 2.

Operation of manual and computer-assisted database accounting record management systems; 3. Auditing student attendance, payroll accounting analysis practices, procedures, and techniques; 4. Organization and planning methods, trends, techniques, and practices.

Ability to: 1. Perform responsible and technical accounting clerical functions; 2. Prepare and review and analyze accounting and payroll control files, records, summaries, and reports; 3.

Perform elementary accounting; 4. Lead, train, and advise accounting and other clerical personnel; 5. Make complex arithmetical calculations and verify the results; 6.

Effectively and efficiently operate computers, computer terminals and other office machines and equipment; 7. Type or keyboard at a net corrected speed of 40 words per minute; 8. Understand and carry out oral and written directions; 9.

Establish and maintain cooperative working relationships. CONDITIONS OF EMPLOYMENT: All employment offers are conditional, based upon the successful completion of the following: Drug screening, fingerprint/background clearance, and a tuberculosis clearance.

Comments and Other Information

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Board of Education is determined to provide district employees, interns, volunteers, and job applicants a safe, positive environment where they are assured of full and equal employment access and opportunities, protection from harassment or intimidation, and freedom from any fear of reprisal or retribution for asserting their employment rights in accordance with law. This policy shall apply to all district employees and, to the extent required by law, to interns, volunteers, and job applicants.

No district employee shall be discriminated against or harassed by any coworker, supervisor, manager, or other person with whom the employee comes in contact in the course of employment, on the basis of the employee's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, gender, gender identity, gender expression, sex, or sexual orientation or his/her association with a person or group with one or more of these actual or perceived characteristics. Discrimination in employment based on the characteristics listed above is prohibited in all areas of employment and in all employment-related practices, including the following: 1. Discrimination in hiring, compensation, terms, conditions, and other privileges of employment. 2.

Taking of an adverse employment action, such as termination or the denial of employment, promotion, job assignment, or training. 3. Unwelcome conduct, whether verbal, physical, or visual, that is so severe or pervasive as to adversely affect an employee's employment opportunities, or that has the purpose or effect of unreasonably interfering with the individual's work performance or creating an intimidating, hostile, or offensive work environment. 4. Actions and practices identified as unlawful or discriminatory pursuant to Government Code 12940 or 2 CCR 11006-11086, such as: a.

Sex discrimination based on an employee's pregnancy, childbirth, breastfeeding, or any related medical condition or on an employee's gender, gender expression, or gender identity, including transgender status. b. Religious creed discrimination based on an employee's religious belief or observance, including his/her religious dress or grooming practices, or based on the district's failure or refusal to use reasonable means to accommodate an employee's religious belief, observance, or practice which conflicts with an employment requirement. c. Disability discrimination based on a district requirement for a medical or psychological examination of a job applicant, or an inquiry into whether a job applicant has a mental or physical disability or a medical condition or as to the severity of any such disability or condition, without the showing of a job-related need or business necessity. d.

Disability discrimination based on the district's failure to make reasonable accommodation for the known physical or mental disability of an employee or to engage in a timely, good faith, interactive process with an employee, to determine effective reasonable accommodations for the employee, when he/she has requested reasonable accommodation for a known physical or mental disability or medical condition. Contact Information for the Title IX Coordinator: John Lovato, Ed.D. Assistant Superintendent of Personnel Services 3320 Gilman Road El Monte, CA 91732 626-652-4046 Email: jlovato@mtviewschools.net


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Account Clerk IV - Fiscal Services

Mountain View Elementary - El Monte